Experienced VA for Real Estate Team - Listing Management/Marketing/Social Media/

Overview: We are a (boutique family brokerage/team) seeking a high-level, self-directed VA to manage the backend of our real estate practice. You will be responsible for listing management, vendor management, social media calendar, agent support, maintaining administrative systems,transaction milestones, and administrative logistics. You possess a strong aptitude for project management and the ability to work independently to keep our brokerage running smoothly.

Key Responsibilities:
Listing Coordination/Management:
Own the end-to-end listing process from pre-list to list to close of escrow.
Assist in creation and management for the prep schedule (staging, cleaning, photos, painters etc) for listings, coordinate vendors, expense tracking & managing deadlines
Assist with standardized listing assets & collateral using existing Canva templates to generate listing collateral and distribute pre-planned social content (flyers, brochures, graphics, social assets)

Founder Administrative Systems:
Maintain the CRM
Handle inbox triage/labels/pruning
Prepare documentation (CDA, renewals)
Manage Google Calendar
Ensure founder is alerted to critical escrow dates
Prepare draft renewal forms and necessary documentation via DocuSign.
Agent onboarding and offboarding
Update internal tracking spreadsheets
Daily AM prep and EOD update email reporting (productivity etc)
Social Media Recruiting Calendar
Sphere plan implementation/execution

Agent Administrative Systems:
Maintain the CRM
Handle inbox triage/labels
Prepare documentation (CDA, renewals)
Manage Google Calendar for agent escrow deadlines.
Ensure agents are alerted to critical escrow dates
Prepare draft renewal forms and necessary documentation via DocuSign
Agent onboarding and offboarding
Update/maintain internal tracking spreadsheets (productivity etc)

Social Media Content Creation Mainly Templates
Use Canva Templates: Drop property photos and basic specs into pre-made templates for Just Listed, Open House, and Just Sold posts.
ListingLeads and Coffee&Contracts - Complete assigned content creation
Basic Video Trimming: Trim raw clips in CapCut or Canva, add auto-captions, and attach background music for Reels and TikTok.
Basic Captions: Draft simple, friendly captions using provided property details or ChatGPT.
Social Media Posting, Scheduling & Calendar
Keep Calendar Updated: Collaborate with agent to plan and schedule posts 4 weeks in advance so the social media and email calendar stays filled and on schedule.
Batch Scheduling: Metricool to schedule social posts across Instagram, Facebook ,YT, LinkedIn.
Location & Hashtag Tagging: Copy/paste approved local hashtag lists and tag property locations on every upload.

Social Media Engagement, Basic Inbox & Lead Routing
Inbox Checking: Check DMs and comments daily; reply using simple responses and engagements ("Thanks for stopping by!", "DM us for details!").
Pass Hot Leads: Instantly forward any questions about pricing, showings, or buying/selling directly to the main agent.

Social Media Asset Organization/Analytics
Keep Drive Organized: Save and organize all photos, videos, and post graphics in labeled Google Drive folders by property address.
Send analytic reports to founder/agents

Weekly Email Marketing Content Execution
Process Weekly Drop: Access the agent’s ---------- account every Monday morning to retrieve the latest weekly marketing package (copy, scripts, and campaign assets).

Email Marketing & Newsletter: Load the weekly email templates into the CRM/email provider (e.g., Mailchimp- customize local details, and schedule the weekly e-newsletter broadcast to the database.
Cross-Channel Scheduling: Queue up the matching ---------- social posts, graphics, and video scripts across all social platforms.

Google Business Profile & Review Collection
Google Business Profile (GBP) Updates: Post weekly updates on Google (property photos, open houses, market tips) and keep business information accurate.
Review Requests: Check the CRM weekly for clients tagged for review outreach (e.g., Past Client, Closed Deal) and send pre-approved email /SMS templates asking for a Google review.
Review Monitoring: Monitor incoming Google reviews and notify the agent immediately so a response can be posted.

Basic Tools Used
---------- , Metricool, Canva, AI, CapCut, Email Platform/CRM , Google Drive, Google Workspace

What we provide
All software and subscriptions paid — ListingLeads, Metricool, Canva Pro, CapCut, CRM, Google Workspace
13th month pay
Paid time off
Equipment allowance / internet stipend
Annual performance review and rate increase
Direct access to the founder and genuine decision-making authority — no committee, no layers
Growth path: as the brokerage adds agents, this role expands into leading a small operations team

How to apply
Include the following with your message

1. Attach your resume and/or portfolio.

2. A note of 200 words or less describing a deadline you caught before anyone else did or something you do differently , and exactly what you did about it. Write it yourself. We can tell.

3. One listing flyer or social graphic you personally produced.

4. A 15-30 second video introducing yourself