Executive Assistant – Remote, Full-Time

About Allied Assist

Allied Assist is a remote operations support company helping businesses stay organized, efficient, and fully supported behind the scenes. We partner with clients across administration, communication, systems, project coordination, and day-to-day operations to ensure tasks are completed accurately and on time.

We are looking for a highly organized, proactive, and resourceful Executive Assistant who thrives in a fast-paced environment and takes pride in getting things done.

This opportunity is ideal for someone who learns new systems quickly, communicates confidently, researches solutions independently, and takes full ownership of assignments from start to finish.

Role Overview

This is a hands-on Executive Assistant role focused on execution, coordination, problem-solving, and client support.
You will work directly with clients, internal teams, and fellow Virtual Assistants to organize workflows, manage priorities, resolve issues, and keep daily operations moving forward.

We are looking for someone who does not stop at “I don’t know.” The right candidate will research, investigate, test possible solutions, ask thoughtful questions, and follow through until the issue is resolved.

Client requests may involve administrative support, technical troubleshooting, workflow organization, communication, research, systems management, or process improvement. You should be comfortable adapting to different clients, responsibilities, and platforms.

If you are dependable, technically capable, solution-oriented, and naturally organized, we would love to hear from you.

Key Responsibilities
Provide day-to-day executive, administrative, and operational support across multiple client accounts
Manage calendars, email s, meetings, follow-ups, records, and client communications as assigned
Track tasks, deadlines, deliverables, and action items to ensure timely completion
Research solutions for client concerns, technical issues, workflow gaps, and operational questions
Troubleshoot problems using system documentation, SOPs, online resources, AI tools, and independent research
Coordinate with internal tea ---------- mbers, Virtual Assistants, and specialists to complete assignments
Proactively follow up on pending tasks, approvals, blockers, and deadlines
Organize and maintain workflows, records, task boards, and SOPs
Communicate professionally with clients through email , chat, phone calls, and Zoo ---------- etings
Assist with client projects, administrative requests, systems, and operational processes
Learn new tools and workflows quickly as client needs evolve
Document solutions, findings, and process improvements
Identify opportunities to improve organization, efficiency, and client support
Use platforms such as ClickUp, Slack, Hubstaff, Google Workspace, Microsoft Excel, Google Sheets, AI tools, CRMs, and other client-specific systems

Requirements
3–5 years of experience in executive assistance, operations support, project coordination, client support, project management, or a similar role
Strong execution skills and consistent follow-through
Excellent organization and time-management skills
Ability to manage multiple clients, priorities, and deadlines
Strong research, critical-thinking, and problem-solving abilities
Resourceful and comfortable finding answers independently
Technically capable and confident learning unfamiliar systems
Strong attention to detail, accuracy, and accountability
Professional experience communicating with clients through email , chat, phone, and Zoom
Ability to work effectively in a fast-paced remote environment
Excellent written and spoken English
Experience with ClickUp or a similar project-management platform is preferred

Nice to Have
Technical support or troubleshooting experience
Experience creating SOPs and documenting processes
Experience supporting executives, business owners, or remote teams
Familiarity with AI and productivity tools
Experience with CRMs, automations, integrations, and workflow systems
Experience supporting clients in a service-based company
Basic Canva, social media, or marketing support experience

Work Setup
Fully remote, full-time position
Working hours: 8:00 AM–5:00 PM EST
Stable internet connection with a reliable backup is required
Quiet and professional workspace
Reliable computer, camera, and headset
Comfortable using a time-tracking system

Compensation and Growth
Starting rate: $4.00 per hour
Paid weekly through Wise
Performance evaluations at 30, 60, and 90 days
Performance-based pay increases
Long-term growth opportunities for dependable, high-performing tea ---------- mbers
Opportunity to expand your skills while supporting growing businesses and working with a collaborative remote team

How to Apply

Please submit the following:

A Vocaroo audio recording introducing yourself and explaining why you would be a strong fit for this position
A link to your updated résumé with viewing access enabled
Confirmation that you can work full-time from 8:00 AM–5:00 PM EST
Confirmation that you are comfortable with the starting rate of $4.00 per hour
Confirmation that you are comfortable using a time tracker
A brief example of a client problem, technical issue, or operational challenge you researched and resolved independently

Incomplete applications may not be considered.

Subject line:
Executive Assistant – [Your Nickname]