Database Manager

Full-Time Virtual Assistant

Database Manager & Inside Sales Agent (ISA)

Position: Full-Time Virtual Assistant
Schedule: 40 Hours Per Week
Compensation: $200 Per Month
Performance Bonus: $3 for Every Scheduled and Attended Appointment

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About the Role

We are a fast-growing real estate team seeking a dependable, organized, and motivated Virtual Assistant to help manage our database, nurture leads, and maintain consistent communication with clients.

This position is ideal for someone who enjoys speaking with people, building relationships, staying organized, and following established systems and processes.

The successful candidate will play an important role in ensuring that leads receive timely follow-up, our CRM remains accurate, and potential clients are properly nurtured throughout their real estate journey.

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Key Responsibilities

Lead Follow-Up

• Call high-priority incoming leads at the beginning of each workday.
• Maintain consistent communication with buyers, sellers, and renters.
• Ensure no lead goes without appropriate follow-up.
• Follow established communication schedules and processes.

Outbound Calling

• Make daily outbound calls to contacts within our existing database.
• Build relationships through professional and friendly conversations.
• Identify client goals, timelines, needs, and motivation.
• Qualify leads and identify potential opportunities for appointments.

CRM & Database Management

• Update lead information in real time.
• Record detailed and accurate conversation notes.
• Move contacts through the appropriate stages of the CRM.
• Schedule future reminders and follow-up tasks.
• Keep the database organized, accurate, and up to date.
• Place contacts into the appropriate pipelines and categories.
• Set up clients in RealScout for automated listing updates.

Client Communication

• Send follow-up text messages and email s.
• Share relevant listings, market updates, and other helpful information.
• Maintain consistent communication throughout each client's home search or real estate journey.
• Help ensure clients receive a professional and consistent experience.

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What We're Looking For

Excellent Communication Skills

• Strong written and spoken English.
• Friendly, professional, and confident communication style.
• Ability to communicate effectively with a variety of clients and leads.

Comfortable Making Calls

• Enjoys speaking with people over the phone.
• Comfortable making a high volume of outbound calls.
• Able to build rapport quickly and establish meaningful conversations.

Organized & Reliable

• Consistently follows established systems and processes.
• Demonstrates excellent time management.
• Dependable and consistent with daily responsibilities.
• Does not allow follow-ups to fall through the cracks.

Detail-Oriented

• Maintains accurate CRM records.
• Writes thorough and useful conversation notes.
• Pays close attention to details and data accuracy.

Comfortable With Technology

• Learns new software and systems quickly.
• Comfortable working with CRMs and real estate technology.
• Able to adapt to new tools and processes.

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Preferred Experience

Experience in any of the following areas is preferred, but not required:

• Real Estate
• Inside Sales Agent (ISA)
• Cold Calling
• Appointment Setting
• Lead Generation
• Follow Up Boss
• RealScout
• CRM Software
• Database Management

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How to Apply

Please submit the following with your application:

1. Updated Resume or CV
2. A 1-minute voice recording introducing yourself and explaining your experience with calling, lead follow-up, or database management
3. Screenshot of your internet speed test
4. Sample spreadsheet or CRM you have previously managed, if available

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Important Application Instructions

Please include the following in your email subject line:

Database VA | Your Full Name

Example

Database VA | Jane Doe

Applications that do not follow the application instructions above may not be reviewed.