Looking for a Project Manager/Coordinator

We are looking for a highly organized Project Manager/Coordinator to support a growing community outreach consulting firm based in New York City that works on public sector projects involving government contracts, RFPs, and stakeholder engagement initiatives.

This role is focused on keeping projects, information, and internal systems organized. You will support CRM management, project timeline tracking, RFP and proposal coordination with government and private entities, research, documentation, and SOP creation to help the team stay organized and improve day-to-day operations.
The ideal candidate is an exceptional organizer who enjoys bringing structure to complex projects and information. You are comfortable reading contracts, pulling out key deliverables and timelines, and entering them into the CRM to clear the existing backlog. You can build SOPs by capturing the founder's internal knowledge and documenting processes that already work but have never been written down. And you know how to partner with the internal team on timelines, offering guidance and follow-through so important details and deadlines do not fall through the cracks.
Experience with CRM management tools like ---------- , RFPs, proposals, government contracting, or the architecture, engineering, and construction (AEC) industry is highly preferred.

What You'll Do
Review contracts and executed agreements to pull out deliverables, milestones, and timelines, and load them into ---------- to clear the existing backlog
Own ---------- as the source of truth for RFP opportunities and active projects, keeping records current and accurate
Coordinate proposal and RFP submissions by tracking deadlines, assembling supporting materials, and keeping required documentation organized and up to date
Track project milestones and action items across multiple active projects, following up with the internal team so nothing slips
Build and maintain SOPs by capturing the founder's institutional knowledge and documenting processes that have never been written down
Research vendors, subcontractors, teaming partners, and new business opportunities using AI tools and online sources
Draft professional email s, teaming communications, and internal documentation
Organize digital files and project information so anyone on the team can find what they need without asking
Flag gaps in process, documentation, and workflow, and propose practical fixes
Other admin tasks as needed

What We're Looking For (Required)
1 to 3 years of experience as a project manager, project coordinator, or in a similar operations role
Exceptional organizational skills and outstanding attention to detail
Hands-on experience owning a CRM or project management platforms, including keeping records accurate over time
Comfortable reading contracts and dense business documents and pulling out the details that matter
Experience creating SOPs and documenting operational processes from scratch
Strong written English with the ability to draft professional business communications independently
Working fluency with AI tools for research, documentation, and administrative workflows
Proactive, dependable, and able to manage multiple priorities and deadlines with minimal direction
Available for meaningful overlap with New York business hours

Nice to Have
Experience working with RFPs, proposals, or government contracting
Experience with project management CRM ---------- (building boards, dashboards, or automations rather than just updating them)
Experience supporting a founder or small leadership team directly

Role Details
Full-time (40 hours/week)
Remote position
Preferred schedule: Monday–Friday, 9:00 AM–5:00 PM EST
Pay: $8/hr - $12/hr depending on skill set
Long-term opportunity with growth potential

Requirements
Laptop or desktop (minimum Intel i5 or equivalent)
At least 8GB RAM
Reliable high-speed internet connection (minimum 10 Mbps)
Backup internet connection
Noise-canceling headset with clear microphone
Quiet and professional work environment
Reliable power supply or backup solution

Please apply here - ----------