Bookkeeping and Accounting VA – Short Term Lets and Airbnb

PLEASE NOTE: We use automated screening tools. Applications without proven QuickBooks Online experience will not be progressed.

About the role
We are a fast growing UK based short term let and serviced accommodation business managing multiple properties and entities. We are looking for a detail driven Bookkeeping and Accounting VA with strong hands on expertise in QuickBooks Online.

This role is suited to someone who enjoys accuracy, structure and improving financial systems. It is not an entry level role. You will be trusted with clean records across multiple entities.

This role will start part time at 25 hours per week at $4 per hour as a trial period, with the intention to move to full time hours and a higher rate once the right long term candidate is proven.

Some overlap with UK working hours is required.
This role suits someone looking for a focused long term position rather than juggling multiple ongoing roles.

Key responsibilities

Bookkeeping and accounting
Full bookkeeping in QuickBooks Online
Accurate categorisation of all transactions
Bank and credit card reconciliations
Handling multiple entities and accounts
Understanding income splits between client income and management income
Monthly profit and loss preparation
Cashflow tracking and visibility
Preparing clean records for VAT returns and year end accounts
Working with Airbnb, ---------- and direct booking payouts
Creating systems and improving bookkeeping workflows
Using ChatGPT to improve efficiency, accuracy and consistency where appropriate

Required skills and experience
Expert level working knowledge of QuickBooks Online
At least 1 year hands on bookkeeping or accounting experience
Strong understanding of bookkeeping fundamentals
High attention to detail and accuracy
Fluent English spoken and written
Excellent organisation and time management
Confident using ChatGPT as a daily work tool
Able to follow instructions exactly and consistently
Reliable internet connection and quiet working environment
Willing to learn the short term let industry if not already experienced

Nice to have
Not holding multiple full time roles or conflicting long term commitments, allowing full focus and high performance
Experience with Airbnb or short term lets
Understanding of VAT or multi entity businesses
Experience creating SOPs and improving workflows

What success looks like after 90 days
Books are fully up to date and accurate
Reconciliations are completed on time without errors
Income is correctly split and categorised
Monthly P&Ls are clean and reliable
Processes are clearer and more efficient than when you started

IMPORTANT APPLICATION INSTRUCTION
To show that you have fully read this job description, start your application with the word LEDGERFOX and briefly explain why you enjoy bookkeeping.

Applications that do not follow this instruction will not be considered.