Executive Administrative Assistant (QuickBooks Online | Construction & Roofing)

About the Role

We are seeking a highly organized and proactive Executive Administrative Assistant with strong QuickBooks Online experience to support a growing US-based construction and roofing company.

This role combines executive administrative support with day-to-day QuickBooks responsibilities. You will work closely with the business owner to keep operations organized, maintain accurate financial records, and help improve internal processes.

If you're detail-oriented, dependable, and enjoy supporting a fast-paced business, we'd love to hear from you.

Key Responsibilities
Executive & Administrative Support
Manage calendars, appointments, and scheduling
Monitor and organize email communications
Prepare reports, spreadsheets, and business documents
Maintain digital files and company records
Coordinate with vendors, customers, and subcontractors
Assist with special projects and operational tasks
Perform other administrative duties as assigned
QuickBooks Online Responsibilities
Record and categorize financial transactions
Reconcile bank and credit card accounts
Create and send invoices
Manage accounts payable and accounts receivable
Process vendor bills and payments
Maintain accurate bookkeeping records
Prepare basic financial reports for management
Identify discrepancies and maintain organized financial documentation

Qualifications
Minimum 3 years of Executive Administrative Assistant experience
Minimum 2 years of hands-on QuickBooks Online experience
Experience supporting US-based clients is highly preferred
Strong organizational and time management skills
Excellent written and verbal English communication skills
High attention to detail and accuracy
Proficient in Microsoft Office and Google Workspace
Ability to manage multiple priorities with minimal supervision
Construction or roofing industry experience is a plus

Technical Requirements
Reliable computer or laptop
Stable high-speed internet connection (minimum 50 Mbps)
Backup internet connection preferred
Noise-cancelling headset
Quiet home office workspace

Work Schedule
US business hours
Part-time initially, with the opportunity to transition to full-time based on business needs and performance

Time Tracking

This role uses Hubstaff for time tracking. Applicants must be comfortable using Hubstaff during working hours.

How to Apply

To be considered, please complete the applicant form using the link below and submit the following:

Updated CV/Resume
2–3 minute introductory video introducing yourself and highlighting your Executive Administrative Assistant and QuickBooks Online experience

Applicant Form:
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Only applicants who complete the applicant form and submit both their CV and introductory video will be considered.