Virtual Assistant – Admin Support

JOB TITLE: Virtual Assistant – Admin Support (Part-Time)
COMPANY: The Blended Group
LOCATION: Remote (Philippines)
TYPE: Part-Time · 4 hours per day (9 AM – 1PM PST) · Remote
PAY: $3–$5 USD per hour (based on experience)

About the Role
The Blended Group is a talent management and influencer marketing agency working with creators across tech, gaming, and entertainment. We are looking for a detail-oriented and proactive part-time Virtual Assistant to support our internal team with day-to-day administrative tasks. This role is ideal for someone who is organized, communicates clearly, and can manage multiple tasks efficiently without heavy supervision.

Key Responsibilities

Email & Calendar Management
Monitor and organize the shared email inbox (Gmail)
Schedule meetings, calls, and events using Google Calendar
Send calendar invites with correct details, time zones, and Google Meet links
Follow up on unanswered email s when directed

HR & Recruitment Support
Screen job applicants and compile candidate information into Google Sheets
Send outreach email s to candidates requesting portfolios or additional information
Update applicant tracking sheets with notes and status
Draft job descriptions and post job openings on OnlineJobs.ph, LinkedIn, Indeed, and other hiring platforms
Assist with drafting and tracking independent contractor offer letters, agreements, and onboarding documentation for new contractors and creators.

General Admin
Draft professional email s and communicate with clients, partners, vendors, and internal tea ---------- mbers on behalf of leadership
Organize and maintain calendars, schedule meetings, sales calls, and appointments across multiple time zones
Handle incoming phone calls and coordinate communications when needed
Maintain and organize files, documents, and spreadsheets within Google Drive
Assist with travel planning by creating itineraries and coordinating calendars for business trips and conferences
Complete tasks and update statuses in ClickUp (our task management tool)
Perform basic social media administrative tasks as assigned
Assist with simple content organization and scheduling when needed

Communication & Coordination
Create, manage, and track tasks in ClickUp, including subtasks, checklists, deadlines, and project statuses
Monitor project deliverables and proactively follow up on outstanding tasks
Create and maintain Standard Operating Procedures (SOPs) and internal documentation
Communicate clearly with tea ---------- mbers via email and ClickUp
Notify team leads when tasks are complete or when blockers arise
Relay information between tea ---------- mbers as directed

Qualifications & Requirements
Required
Minimum 1–2 years experience as a Virtual Assistant or Admin VA
Strong written and spoken English – C1 level required
Proficiency with Gmail and Google Calendar
Working knowledge of Google Sheets and Google Drive
Comfortable using task management tools (ClickUp, Notion, or Trello)
Highly organized with strong attention to detail
Reliable internet connection (minimum 20 Mbps) and personal laptop or desktop

Technical Requirements
Laptop or desktop (no mobile-only setups)
RAM: 8 GB or higher
Internet: 20 Mbps minimum (upload & download)
Backup internet connection preferred

How to Apply

Applicants must submit all of the following — incomplete applications will not be considered:

-Updated resume or CV
-Short cover letter (3–5 sentences): describe your admin experience and tools you work with daily
-Portfolio link (Google Drive, Notion, Behance, or personal site)
-If you read until here, please add "AdminBlended" in the subject of your email
-Available start date