Executive Assistant / Operations Assistant to UK Business Owner

Executive Virtual Assistant / Operations Assistant (Long-Term)

Location: Remote (Philippines)

Hours: Part-time to start (20 hours per week), with the opportunity to grow into a full-time position if we're a great fit for each other.

Salary: Competitive, based on experience.

About Me

I own and operate several businesses in the UK across property development, construction, healthcare and care services. Every day is different, with new projects, challenges and opportunities.

I'm looking for an exceptional Executive Virtual Assistant who will become my right-hand person. This isn't a traditional admin role where you'll complete repetitive tasks every day. Instead, you'll help organise projects, solve problems, improve systems and keep my businesses moving forward.

I'm looking for someone who enjoys learning, takes initiative and wants to build a long-term career with a growing company.

About the Role

No two days are ever the same.

One minute you may be organising company files, the next researching suppliers, contacting businesses, updating websites or helping manage a construction project.

Throughout the day I'll often send tasks such as:

"Can you sort this for me?"
"Can you research this?"
"Can you contact these companies?"
"Can you organise these files?"
"Can you take ownership of this project?"

I need someone who enjoys figuring things out rather than waiting to be told every step.

Your Responsibilities

Your work could include:

Business Administration
Managing projects from start to finish
Organising digital filing systems
Creating and improving business processes
Diary and calendar management

Email management
Preparing reports
Data entry
Spreadsheet management
Document formatting
Researching products, suppliers and services
Operations
Following up with staff and contractors
Monitoring project progress
Keeping track of outstanding tasks
Helping improve company systems
Identifying ways to make the businesses more efficient
Marketing & Business Growth
SEO research
Finding businesses for backlink opportunities
Contacting potential partners
Updating website content
Managing our Partners pages
Researching competitors
Managing business listings
Helping build our online presence
Supporting ethical customer review campaigns
Basic social media administration
General Assistance

Every day is different.

If there's something I need doing, you'll help make it happen.

The role is incredibly varied, making it perfect for someone who enjoys learning new things and taking on different challenges.

The Ideal Person

You are:

Highly organised
Excellent at English (written and spoken)
Intelligent and able to work things out independently
Positive and enthusiastic
Reliable and trustworthy
Calm under pressure
A great communicator
Comfortable working on multiple projects
Able to prioritise tasks
Someone who notices problems before they're pointed out
Someone who enjoys improving systems rather than simply following them
Skills We're Looking For

Essential:

Excellent English
Google Workspace
Microsoft Office
Strong internet connection
Excellent organisational skills
Attention to detail
Ability to learn quickly
Confidence using AI tools such as ChatGPT

Bonus Skills (Not Essential)

Experience with any of these would be a huge advantage:

SEO
WordPress
Canva
ClickUp
Asana
Trello
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CRM systems
Video editing
Basic graphic design
Social media
Construction or property administration
What You'll Receive
Long-term employment
Flexible working from home
Opportunity to grow into a senior role
Ongoing training
Interesting and varied work
A supportive working environment
Opportunities to develop new skills
Career progression as the businesses continue to grow
What Success Looks Like

Within a few months, you'll know my businesses so well that you'll often be solving problems before I even ask.

You'll become someone I can completely rely on, helping me stay organised and ensuring projects continue moving forward.

How to Apply

Please include the following in your application:

Tell me about yourself.
Why do you think you'd be a great fit for this role?
What project are you most proud of managing?
Which AI tools do you use regularly?
What productivity software have you used?
Your internet speed (please include a screenshot).
Your expected monthly salary.
Your availability to work UK hours.
Start your application with the words "Beehive Builder" so I know you've read the entire advert.
Final Note

I'm not necessarily looking for the person with the most experience.

I'm looking for someone who is intelligent, organised, proactive and genuinely enjoys solving problems. If you're excited by variety, enjoy taking ownership and want to grow with a business for years to come, I'd love to hear from you.

Starting from $300 per month (part-time, 20 hours per week), with regular pay reviews and the opportunity to progress to a full-time role with a higher salary based on performance.