Medical Executive Assistant

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(Only applications sent through here will be accepted)

We're looking for a highly organized and proactive Medical Executive Assistant to support a growing healthcare practice. This role combines medical administrative work with executive support, making it ideal for someone who thrives in a fast-paced environment, communicates professionally, and enjoys creating efficient systems.

If you're detail-oriented, dependable, and passionate about delivering excellent administrative support, we'd love to hear from you.

Key Responsibilities
Answer and manage inbound phone calls professionally and courteously.
Handle administrative documentation, forms, and data entry with accuracy.
Manage patient intake, onboarding, and registration processes.
Organize and improve office systems, workflows, and administrative processes.
Provide executive administrative support, including calendar management, scheduling, and meeting coordination.
Assist with daily operational and administrative tasks.
Maintain accurate records while ensuring confidentiality and HIPAA compliance.
Coordinate with patients, providers, and internal tea ---------- mbers as needed.

Qualifications
Previous experience as a Medical Virtual Assistant, Executive Assistant, Administrative Assistant, or similar role.
Excellent verbal and written English communication skills.
Strong organizational and time management abilities.
High attention to detail and accuracy.
Comfortable handling multiple priorities in a fast-paced environment.
Tech-savvy and able to quickly learn new software and systems.
Professional, reliable, and able to work independently.

Preferred Qualifications
Experience working with U.S. healthcare providers.
Familiarity with EMRs/EHRs and medical scheduling platforms.
Experience handling patient communications.
Previous remote work experience.

What We're Looking For
Exceptional communication skills
Strong critical thinking and problem-solving abilities
High level of initiative and ownership
Excellent organizational skills
Ability to improve processes and workflows
Positive, team-oriented attitude