Real Estate Assistant

Seeking a self motivated professional to assist with our growing real estate team. We are 3 agents working together and have set up some good systems to keep our transactions on track. Tasks for this position include:

Transaction management for buyer files:
> Sending client and agent facing welcome email s
> Collecting buyer signed contract documents and uploading to our file management system
> Enroll files with title services
> Making sure clients schedule inspections and apply for mortgage in a timely manner
> Setting up shared calendars for each file so that no deadlines are missed
> Sending reminders for the transactional deadlines
> Making sure lenders are meeting the mortgage commitment deadline
> Coordinating the utility transfer for buyers (share contact information)
> Coordinate home warranty enrollment when needed
> Coordinate the time and location for closing
> Reserving conference rooms for closings
> Setting up post-closing collections and follow up systems

Transaction management for seller files:
> Prepare pre-market promotional materials
> Order signs to be installed
> Draft the listing input in the MLS
> Collect seller signed documents and upload them to our file management system
> Design and send marketing materials to agents
> Coordinate open house logistics when needed
> Send welcome email s once buyers are under contract
> Set up shared calendars for all parties
> Coordinate utility information to be shared with all parties
> Coordinate home warranty enrollment when needed
> Coordinate the closing ----------
> Set up post-closing drip campaign for clients