Outreach & Booking Coordinator — Cold Email + LinkedIn (Part-Time, Long-Term, US Real Estate Coaching Business)

We run a coaching and mastermind business for independent residential real estate broker-owners in the United States — owners who run their own brokerage, carry the P&L, and are adopting AI in their operations. Your job runs two motions: manage our LinkedIn outreach campaign end to end using the playbook and messaging we provide, and respond to every inbound reply it generates — plus replies from our cold email campaigns — fast, warm, and accurately. Qualify who fits, book the right ones on the founder's calendar, and keep the CRM clean enough to trust.

This is not a copywriting job and not a strategy job. Our system provides the drafts and the process. You provide judgment, follow-through, and consistency.

What you will own:

Run the LinkedIn outreach campaign daily in Sales Navigator + Waalaxy: build and refine target lists, launch and monitor sequences per our playbook, and keep the pipeline moving
Respond to every inbound reply across two channels (email dashboard + LinkedIn) within the response-time SLA
Qualify each lead against a clear ideal-customer profile — book the fits, politely close the non-fits, tag everything correctly
Maintain the CRM (GoHighLevel): stages, tags, and a specific follow-up date on every open conversation. No open loops.
Prepare a short intelligence report on each booked meeting
Escalate the conversations that need the founder's attention — and know which ones those are
Record every process you run as a video SOP in Scribe

Read carefully, because how you apply is part of the evaluation. Start your application with the word MAGELLAN and tell me the last CRM you kept clean.
What we ask of you:

Strong English judgment — our system generates the response drafts; you need to recognize when a draft is right, when it's off for the conversation, and how to fix it. You'll also handle quick live replies on LinkedIn yourself.
Real CRM experience — you have kept a pipeline accurate before and can describe exactly how
Hands-on experience with LinkedIn outreach tools — Sales Navigator required, Waalaxy (or a comparable automation tool like Dripify/Expandi) strongly preferred
Available ~20 hours/week with daily coverage overlapping 6am–10 am US Eastern
Stable internet and backup power

To apply, answer these three questions. Short, specific answers beat long ones.

1. Here is a reply we received: "Thanks for reaching out. I run a 12-agent shop in Tampa, been thinking about AI but honestly don't know where to start. What is this exactly?" Our system produced this draft response: "Great to hear from you! We help brokerages 10x their growth with cutting-edge AI. I'd love to get you on a call this week — here's the calendar link. What day works?" Would you send this as-is? If not, what would you change and why?

2. A second reply: "Sounds interesting. I'm a team lead at Compass with 30 agents under me." What do you do with this person and why?

3. Describe, step by step, how you kept a CRM or lead list accurate in a past role. Be specific about what broke and what you did about it.

4. Describe a LinkedIn outreach campaign you have run: which tools, what daily volume, what acceptance and reply rates, and one thing you changed mid-campaign that improved results.

We review applications daily and move fast. Shortlisted applicants receive a short paid test task ($20 for one hour), then a video interview. Trial start within the week.