Accounts Receivables

Job Summary

We are seeking a reliable and detail-focused Accounts Receivable Specialist to manage the full cycle of customer invoicing, payment collection, and account reconciliation for our direct-to-consumer and wholesale channels. This role is critical in ensuring healthy cash flow in a seasonal, high-velocity retail and e-commerce environment. The ideal candidate thrives in a dynamic, fast-paced fashion company and has experience with retail/wholesale billing.

Key Responsibilities

1. Generate and send accurate invoices for wholesale accounts, e-commerce orders, and marketplace sales.
2. Monitor and follow up on outstanding receivables, aging reports, and past-due accounts.
3. Process customer payments (credit cards, ACH, wire transfers) and apply them to invoices promptly.
4. Reconcile accounts receivable sub-ledger with the general ledger.
5. Investigate and resolve billing discrepancies, short payments, and customer disputes.
6. Maintain strong relationships with wholesale partners and retail accounts (e.g., Nordstrom, PacSun).
7. Prepare weekly and monthly AR reports, cash flow forecasts, and bad debt reserves.
8. Collaborate with Sales, Customer Service, and Operations teams on order fulfillment and credit issues.
9. Assist with credit checks for new wholesale customers and maintain credit limits.
10. Support month-end and year-end close processes.
11. Identify opportunities to streamline AR processes and improve collection efficiency in a growing company.
12. Handle international payments and currency considerations as the brand expands.
13. Reconciling credit card receipts with bank statement.
13. Assist manager with other task as required.

Qualifications & Requirements

*Must work US timezone ( PST ) from 9 AM PST to 5:30 PM PST ( 30 min unpaid lunch included ) *

2–4+ years of Accounts Receivable experience (fashion, retail, or e-commerce preferred).
Bachelor’s degree in Accounting, Finance, or related field (preferred).
Strong proficiency in QuickBooks Online preferred..
Experience with Shopify, e-commerce platforms, and retail EDI systems is a plus.
Excellent attention to detail and organizational skills.
Strong communication and customer service skills — able to handle collections professionally.
Ability to work independently in a fast-paced, seasonal environment with shifting priorities.
Knowledge of sales tax, VAT, and international billing is advantageous.

Skills & Competencies

High accuracy with numbers and reconciliation.
Problem-solving mindset with the ability to research and resolve issues quickly.
Proficiency in Microsoft Excel (pivot tables, VLOOKUP, aging analysis).
Positive attitude and team-player mentality.
Passion for fashion, sustainability, or swimwear is a bonus.

What We Offer

PTO : 6 sick days and 4 paid leaves after 90 days probation is over.
Opportunity to grow with a rapidly expanding, mission-driven brand.
Collaborative, creative, and values-oriented work environment.