Full-Charge Bookkeeper / Financial Operations Manager (Remote)

About Us

We're a small U.S.-based company looking for someone who wants to become a trusted, long-ter ---------- mber of our team—not just another freelancer.

Our business includes project-based accounting, and we believe that *how* we work is just as important as *what* we accomplish. We value calm, clarity, integrity, kindness, and thoughtful communication. We work hard, but we don't create unnecessary drama or urgency.

If you enjoy bringing order to complexity, closing loops, and helping a business run smoothly behind the scenes, we'd love to meet you.

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About the Role

We're looking for an experienced Full-Charge Bookkeeper who can confidently manage our day-to-day accounting operations with minimal supervision.

This is not simply a data-entry position.

We're looking for someone who thinks ahead, notices when something doesn't look right, asks good questions, and takes ownership of keeping the books accurate and current.

You'll work directly with company leadership and become an important part of our financial operations.

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Responsibilities

• Maintain accurate books in QuickBooks Online
• Record and categorize daily financial transactions
• Manage Accounts Payable and Accounts Receivable
• Reconcile bank accounts and credit cards
• Track project costs and expenses by job
• Prepare monthly financial statements and management reports
• Monitor cash flow and identify unusual transactions
• Maintain organized accounting records and supporting documentation
• Assist with year-end accounting and audit preparation
• Coordinate with outside accountants when needed
• Help improve accounting processes and internal controls
• Perform other finance and bookkeeping duties as needed

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Required Qualifications

• 5+ years of bookkeeping/accounting experience
• Advanced QuickBooks Online experience
• Full-charge bookkeeping experience
• Strong understanding of GAAP accounting principles
• Experience with project or job costing
• Excellent Excel or Google Sheets skills
• Outstanding attention to detail
• Strong written and spoken English
• Highly organized and dependable
• Able to work independently and manage priorities

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The Kind of Person Who Thrives Here

We're looking for someone who:

• Creates calm instead of chaos
• Enjoys bringing order to complicated situations
• Takes pride in accuracy
• Communicates honestly and respectfully
• Notices problems before they become emergencies
• Likes finishing what they start
• Values trust and confidentiality
• Wants to build a long-term working relationship

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This Position Is Probably NOT a Good Fit If...

• You need constant supervision.
• You enjoy fast-paced chaos more than organized systems.
• You wait to be told every next step.
• You frequently miss details.
• You become defensive when questions are asked.
• You're looking for a short-term freelance project.

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Bonus Experience

Experience with any of the following is a plus:

• Construction or project-based businesses
• U.S. companies
• Audit preparation
• Financial reporting for management
• Process improvement
• SOP documentation

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What Success Looks Like

Six months from now:

• The books are current.
• Reconciliations are complete.
• Reports are accurate and on time.
• Leadership has confidence in the financial information.
• Accounting questions are answered before they become problems.
• The accounting function feels calm, organized, and dependable.

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To Apply

Please answer the following questions in your application. NOTE: Using AI to improve your application is perfectly fine. However, during the interview and practical exercise, we're interested in understanding your own thinking and experience. Should you be selected for an interview, you will be given scenarios to work through.

1. Tell us about the most complex bookkeeping role you've held.
2. What is your experience with QuickBooks Online?
3. Describe a time you found an accounting error before anyone else noticed it.
4. What do you enjoy most about bookkeeping?
5. How do you stay organized when many priorities compete for your attention?
6. If your previous manager described your working style in three words, what would they be?
7. What are you looking for in your next long-term position?

Finally...

Please begin your application with the words:

"I like closing loops."

This tells us you carefully read the posting.