Senior Bookkeeper

We're looking for a Skilled Bookkeeper

Does this sound like you?

• You love diving into the details of clients’ books and are so happy when the reconciliation window hits $0.00.
• You love a good checklist. You thrive working in systems and getting stuff done!
• You can look at a company’s balance sheet and profit and loss and can not only spot errors but fix them.
• You’re self-motivated and comfortable researching solutions to problems you face.
• You respond to others in a timely manner, even if it’s just to let them know you’re working on an answer.

Visibility Bookkeeping is an established and growing US-based bookkeeping company serving businesses across the United States. We specialize in monthly bookkeeping, cleanup work, and financial reporting for a variety of companies, and we take a lot of pride in helping clients understand their numbers and stay financially organized. We are looking to find someone to grow with us in roles and responsibilities as the business grows.

What we care deeply about:

• Accuracy
• Follow-through
• Clear communication
• Confidentiality
• Continuous improvement
• Being reliable

Perks of the Job

• Steady part-time schedule
• Growth inside an established bookkeeping company
• Hands-on experience across multiple client accounts
• A role where your organization and initiative will actually matter

Benefits of Working for Us

• Support from an experienced Senior Bookkeeper
• Opportunity to sharpen your bookkeeping fundamentals
• Exposure to cleanup work, reporting, and month-end close processes
• A team that values process improvement and thoughtful feedback
• Flexibility after the initial onboarding period
• Meaningful work with real ownership, not busywork

Most importantly: You’ll work in a company that values accuracy, initiative, and people who quietly get things done well.

Job Responsibilities

Success in this role looks like being dependable, detail-oriented, and proactive. You’ll be trusted to keep records accurate, communicate promptly, and hand off clean, timely work to the next person in line. To show us you pay attention to details, you must include the EXACT phrase "Pink Elephant" in your email subject line, and applications without it will not be reviewed.

Responsibilities include:

• Categorize and record financial transactions in QuickBooks Online
• Reconcile bank accounts and credit cards and troubleshoot any errors in reconciliation
• Ensure accuracy of all recorded transactions
• Enter necessary entries to record payroll
• Enter advanced bookkeeping entries, including accruals, prepayments, and intercompany transactions
• Conduct quality checks and provide feedback for improvements
• Keep accurate records and information about each client
• Create SOPs (standard operating procedures) as needed for your role and duties
• Update account manager on status of client work and any delays
• Perform month end close with accuracy
• Stay updated with accounting principles, practices, regulations and fundamentals
• Maintain confidentiality of clients information and ensure you handle all necessary sensitive data
• Identify inefficiencies in bookkeeping processes and recommend solutions to streamline workflows, reduce errors, and optimize productivity
• Review financial reports and statements for errors

Requirements

• Self-starter who takes initiative
• Highly organized and detail oriented
• Strong communicator
• Reliable and consistent with follow-through
• Strong understanding of bookkeeping fundamentals
• Ability to handle confidential client information with care
• Comfortable learning, documenting processes, and improving workflows
• Ability to work accurately with minimal supervision

Education / Experience / Equipment

• Bachelor’s Degree
• 2+ years of experience with QuickBooks Online
• 2+ years of experience in a similar role
• Reliable internet connection
• Reasonably fast computer

Job Non-Negotiables

• Must be able to work during United States 9am -12pm EST hours for part of the week before transitioning into a more flexible schedule after the initial first few months.
• Must have experience with QuickBooks Online
• Must have experience with Microsoft Word and Excel
• Must have experience with G-Suite (Gmail, GDrive)

We want to be respectful of your time, so we’ll be direct: if you do not meet these requirements, this role is not the right fit. This position needs someone who can step in with real working knowledge, communicate clearly, and contribute reliably from the start.

Job Nice-to-Haves

• Experience using Double (formerly Keeper)
• Experience using RightTool
• Quickbooks ProAdvisor Certification

Instructions to Apply

1. Include your resume.
2. Submit a 2–3 minute video via Loom (or other software) introducing yourself and why you think you’d be a good fit for the role.
3. Make sure to include your secret subject line.
Please make sure to complete all of the above steps. If any of these are missing from your application, we will immediately dismiss it.