Procurement Virtual Assistant

About the Role

Win Big Bids is a growing government contracting and procurement company. We find bid opportunities, source products from suppliers in the US and overseas, and deliver winning proposals to our clients. We are hiring a Procurement Virtual Assistant for a role split between two areas: supporting our bid pipeline from start to finish, and sourcing talent as we grow the team. You will find bids, research suppliers, and prepare bid packets, while also posting jobs, screening candidates, and supporting hiring and onboarding.

What You Will Do
Responsibilities include, but are not limited to, the following:

• Find bids: Research and identify new bid opportunities that match our capabilities
• Source suppliers: Identify and contact suppliers and manufacturers in the US and overseas, request quotes, compare pricing, and follow up on responses
• Manage the pipeline: Enter bids into our system, upload supplier responses and documents, and keep records accurate and organized
• Prepare bid packets: Compile submission documents, verify specs and quantities, and make sure every bid is complete and ready to submit on time
• Manage checklists: Create and complete a checklist for each bid and flag missing or incomplete items before deadlines
• Communicate: Give timely updates on bid status, supplier responses, and open items
• Source talent: Post job openings, source candidates, screen resumes and introductory videos, and schedule interviews
• Support hiring: Coordinate applications, contracts, and onboarding paperwork for new team members

What We Are Looking For

• Strong written and spoken English for supplier email s and calls
• Comfortable making phone calls to suppliers and manufacturers
• Organized, detail oriented, and deadline driven
• Experience with Microsoft Word and Excel
• Experience with ClickUp, GoHighLevel, or similar tools is a plus but not required. Training is provided.
• Reliable computer, stable internet, and a working phone or calling setup
• Prior procurement, sourcing, purchasing, or VA experience is a plus
• Recruiting, HR, or candidate screening experience is a plus

Schedule and Pay

• $5.00 per hour, paid on a biweekly schedule
• 8 hours per day, worked as a split shift: 8:00 PM to 12:00 AM EST and 8:00 AM to 12:00 PM EST
• You must be reachable during your scheduled hours and keep communication lines open
• Fully remote, applicants from any location are welcome

Training and Growth

We provide full training on our bid pipeline, supplier sourcing process, checklists, and internal systems. The engagement begins with a 3 month trial period. Strong performers will have the opportunity to grow with the company as we scale, including expanded responsibilities and potential long term or full time engagement.
How to Apply

Send your resume, portfolio, and a short introductory video telling us about yourself and your experience with sourcing, procurement, or administrative support to ---------- Candidates who move forward will complete a brief application and interview.

Win Big Bids is looking to hire quickly. Qualified candidates will be contacted within a few business days.