Remote Real Estate Bookkeeper (Part-Time)

REMOTE REAL ESTATE BOOKKEEPER (PART-TIME) - US COMPANY, WORK FROM THE PHILIPPINES

Cash Now Philly | Fully Remote | Part-Time, ~20 hrs/week | Reports to the CFO

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FIRST, IS THIS YOU?

You feel a small, real satisfaction when every account reconciles to the penny and the last uncategorized transaction disappears. An empty queue is a good feeling. A clean close is a good day.

You treat other people's money like it is under a microscope, because to you it is. You would rather raise an uncomfortable question than let a number sit wrong. You do not cut corners, not even the ones nobody would ever catch.

You are experienced, you manage yourself, and you bring your own systems instead of waiting to be told every step. If that is you, keep reading. This was built for you.

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THIS IS NOT FOR EVERYONE

Please do not apply if:

• You save your work for month-end instead of staying current every day
• You go quiet when you are confused instead of asking
• You need someone checking behind you
• Close enough feels fine to you

We are not being harsh. We respect your time and ours. The right person just felt more interested, not less.

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WHO WE ARE

Cash Now Philly is the leading family-owned cash home buyer in Greater Philadelphia, in business since 2017, more than 600 homes purchased, A+ with the BBB. We run three companies, we have a CFO, a weekly bookkeeping cadence, and real systems. This is a serious operation, and your work here will be treated as serious. Your talent will not be wasted.

We want A-plus work and A-players only.

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THE BOOKS YOU WOULD OWN

You would be our only bookkeeper, owning four connected sets of books:

1. Cash Now Philly (wholesale)
2. Off Market Equity (fix and flip)
3. Coffee House Holdings (rentals)
4. Owner's personal books (connected to all three through owner draws, contributions, and transfers between the companies)

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WHAT IS IN IT FOR YOU

• Ownership. You run the entire finance back office, not a slice of it. It is yours.
• Trust, not supervision. You are trusted to run it your way, not watched. Nobody chases you, because you do not need chasing.
• Mastery. Four entities and real intercompany work will make you a sharper bookkeeper than a single-company seat ever could.
• Visibility. Your accuracy is seen at the top. The CFO and the owner know your name and your numbers.
• Real support. A weekly bookkeeping meeting to ask questions directly, a dedicated accounting Slack channel, and AI tools to help you name and categorize transactions fast. You are never left guessing.
• Quiet, focused work. Heads-down, no meetings all day, no rallying a team. Your focus is the point.

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WHAT YOU WOULD DO

• Record and categorize every transaction across all four books daily, coded to the correct company and account. All G&A, all COGS, all labor and commissions, all marketing.
• Reconcile every account to zero every month across all entities, and keep intercompany and owner flows tied out across the books.
• Enter all bills and invoices and flag due dates to the CFO. You prepare and enter. You do not move money. The CFO approves and pays.
• Track accounts receivable and report weekly.
• Close all four books by the fifth business day and deliver clean P&L, balance sheet, and cash flow reports for each company.
• Submit Ask My Accountant items for anything unresolved.
• Keep the books IRS-audit-proof at all times, every transaction documented and traceable.
• Bring and document your systems so the process is repeatable, and improve what exists.

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WHO YOU ARE

• Experienced bookkeeper for a US real estate company, across wholesale, fix-and-flip, and rentals
• QuickBooks Online expert, ProAdvisor certification preferred
• Confident with multi-entity books, intercompany transactions, owner draws, and depreciation
• Strong, clear written English
• Honest, precise, and self-managed, the kind of person who owns a clean set of books without being managed

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THE DETAILS

• Fully remote, work from anywhere in the Philippines
• Hours: Monday to Friday, 9 AM to 1 PM US Eastern, which is 9 PM to 1 AM Philippine time. Four focused evening hours, then your day is your own. This is a night-shift role. Apply only if those hours work for you long term.
• Pay: $10 at 20 hours per week.
• Growth: This starts part-time. For the right person, as our companies grow, the hours and scope can grow too. We would rather grow with someone great than keep re-hiring.
• Reports to the CFO

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HOW TO APPLY

Start your application with the word RECONCILED so we know you read this carefully.

Then send your resume and short answers to three questions:

1. Describe your hands-on QuickBooks Online experience with a US real estate company.
2. In three sentences, describe how you run a monthly close for multiple entities.
3. Tell us about a reconciliation or categorization error you caught before anyone else noticed, and how you found it.

Strong candidates get a short call with our CFO and a brief, practical QuickBooks exercise: a few real transaction types to categorize and a small set of records to reconcile. It mirrors the actual work. We move fast and we respect your time.

Send your application to ----------