Part-Time Virtual Summit Research & Admin VA

Hi! I’m Winny, the founder of Fuelled By Flow, a personal brand focused on body-led holistic wellness and helping women reconnect with their bodies so they can experience more energy, joy and aliveness.

I am currently creating my first live virtual summit, taking place on September 21, 2026. I’m looking for a thoughtful, detail-oriented Virtual Assistant to support me throughout the summit planning process.

This is a part-time position beginning with approximately 3 to 5 hours one to two days per week. There may be an opportunity to increase to three work blocks per week as the summit approaches and depending on your availability, skills, and the quality of our work together.

Initial Responsibilities
Your first priority will be aligned speaker research, including:

• Researching potential summit speakers based on the criteria and themes I provide
• Reviewing Instagram profiles, websites, and other online platforms
• Assessing whether each speaker appears aligned with the summit audience and message
• Finding and documenting contact information
• Organizing research accurately in Google Sheets
• Writing brief, thoughtful notes explaining why each person may be a good fit
• Updating speaker statuses and follow-up dates as needed

Possible Future Responsibilities
As we build trust and move further into the summit, additional tasks may include:

• Preparing personalized speaker outreach using templates
• Organizing promotional captions, email s, and text messages
• Following up on speaker forms, materials, and deadlines
• Testing registration funnels, payment links, email s, and calendar links
• Organizing speaker promotional assets
• Supporting VIP booking and communication
• Completing other clearly assigned summit preparation tasks
• Creating/editing/publishing IG posts / reels

I do not expect one person to already know every part of summit production. I am looking for someone who is resourceful, organized, willing to learn, comfortable asking questions, and able to follow clear instructions.

Ideal Candidate

• Strong online research skills
• Comfortable using Instagram, Google, and websites for research
• Detail-oriented and accurate with data entry
• Experienced with Google Sheets and Google Drive
• Strong written English
• Able to distinguish between a relevant lead and a genuinely aligned speaker
• Communicates proactively when something is unclear
• Reliable with deadlines and progress updates
• Interested in wellness, personal growth, women’s empowerment, or online events
• Experience with Canva, email platforms, funnels, or virtual summits is helpful but not required
• Can start right away

To Apply
Please include the following in your application:

1. A short introduction and why this role interests you.
2. Your hourly rate and current availability - I will prioritize someone who is able to start right away
3. Any experience you have with online research, lead generation, social media, spreadsheets, or online events.
4. The tools and platforms you are comfortable using.
5. One example of a wellness, somatic, or personal-growth speaker you would recommend for a women’s body-led living summit, along with one or two sentences explaining why.

Please begin your application with the words “BODY-LED” so I know you read the complete posting.

This position will begin with a small paid trial focused on speaker research. If we work well together, there is potential for ongoing and increased summit support and VA support for my business as it expands.