Virtual Assistant | Operations & Marketing Coordinator (Construction Startup)

Amazonia Builds LLC is a licensed and insured construction project management company based in the United States. We specialize in helping busy homeowners successfully manage renovation projects from start to finish. Rather than performing all of the construction work ourselves, we coordinate trusted subcontractors, manage timelines, oversee communication, and ensure projects run smoothly.

We are looking for a proactive, organized, and detail-oriented Virtual Assistant to help build the operational foundation of our company. This is an exciting opportunity to join a startup from the ground up and play an important role in its growth. This is initially a 30-day contract (10–15 hours per week). If we work well together and successfully achieve our goals, there is strong potential for this to become a long-term position with increased hours and responsibilities.

Your Mission :
Help launch Amazonia Builds by creating efficient systems, supporting marketing efforts, organizing operations, and helping us acquire our first 1–2 clients.

Responsibilities :

Operations :
Organize Google Drive and business documents
Create and maintain Standard Operating Procedures (SOPs)
Build and maintain client and subcontractor databases
Organize digital files and project documentation
Create checklists and workflows to improve efficiency

Marketing & Research:
Research local Facebook Groups and community pages
Assist with social media scheduling (Facebook & Instagram)
Create simple graphics using Canva
Research Realtors, property managers, interior designers, and other referral partners
Help maintain our Google Business Profile

Lead Management :
Organize incoming leads
Maintain a lead tracking spreadsheet (CRM)
Follow up with prospects using templates
Schedule consultations
Prepare estimate and proposal documents

Administrative Support:
Manage calendars and appointments
Conduct internet research
Prepare weekly progress reports
Recommend improvements to business systems and processes

Required Qualifications :
Excellent written and spoken English
Strong organizational skills and attention to detail
Experience with Google Workspace (Docs, Sheets, Drive, Calendar)
Canva experience
Strong internet research skills
Professional communication skills
Ability to work independently and take initiative

Preferred Qualifications :
Experience supporting construction, real estate, home service, or property management businesses
CRM experience
Social media management experience

What Success Looks Like After 30 Days :
Google Drive is fully organized
Lead tracking system is created and maintained
Referral partner database is built
Marketing calendar is implemented
SOPs are documented
Weekly reports are delivered consistently
Marketing efforts are supporting the acquisition of our first 1–2 clients

Who We're Looking For:
We're looking for someone who enjoys building systems, solving problems, and helping a business grow. You don't need to know everything about construction—we can teach you that. What matters most is that you are organized, dependable, proactive, and genuinely excited to help build something from the ground up.

How to Apply:
To show that you've read this entire job posting, please begin your application with the words "Building Success." In your application, please answer the following questions:

Tell me about a time you helped improve a business or process.
What Google Workspace tools are you most comfortable using?
Have you worked with construction, real estate, or home service businesses?
If you finished all of your assigned work early, what would you do next?
Why do you think you'd be a great fit for this role?

We look forward to meeting someone who wants to grow with us as Amazonia Builds continues to expand!