Bookkeeper & Executive Assistant for U.S.-Based Business Owner

Job Description
I am looking for a reliable, detail-oriented, and proactive Bookkeeper & Executive Assistant based in the Philippines to help manage both financial/admin tasks and day-to-day business support.
This role is ideal for someone who is organized, trustworthy, comfortable working independently, and has strong communication skills. You will help me stay on top of bookkeeping, scheduling, email , documents, follow-ups, and general operations.
This can start as part-time and grow into a full-time long-term role for the right person.
Responsibilities
Bookkeeping
Record and categorize transactions
Reconcile bank and credit card accounts
Prepare basic financial reports
Track expenses, invoices, and receipts
Help organize financial documents
Assist with monthly bookkeeping cleanup
Work with tools such as QuickBooks, Xero, Excel, or Google Sheets
Executive Assistant Work
Manage calendar and scheduling
Help organize email and respond to routine messages
Prepare documents, spreadsheets, and reports
Track tasks, deadlines, and follow-ups
Research vendors, tools, or business needs
Help coordinate meetings and reminders
Support personal and business admin tasks as needed
Requirements
Prior experience as a bookkeeper, virtual assistant, or executive assistant
Strong attention to detail
Excellent written English
Comfortable with spreadsheets and online tools
Reliable internet connection
Able to work independently and communicate clearly
Honest, organized, and proactive
Experience with QuickBooks or Xero is a plus
Experience supporting a U.S.-based client is a plus
Schedule
I am open to either:
Part-time: 20 hours per week
Full-time: 40 hours per week
Some overlap with U.S. Eastern Time is preferred, but the schedule can be discussed.
Compensation
Please include your desired monthly salary for both part-time and full-time work.
I am looking for someone long-term and will pay fairly based on experience, reliability, and skill level.
How to Apply
Please reply with:
Your resume or work history
Your bookkeeping experience
Tools you have used, such as QuickBooks, Xero, Excel, Google Sheets, Notion, etc.
Your desired monthly salary for part-time and full-time
Your available working hours
A short paragraph explaining why you would be a good fit for this role
Please include the word “Organized” in the first line of your application so I know you read the full job post.
Preferred Qualities
I value someone who is dependable, honest, careful with details, and willing to learn. I want to build a long-term working relationship with someone who can become a trusted part of my business.