Executive Assistant to Founder / Director

Company – BookaHotelDeal is a growing Accommodation specialist agency that serve Corporate clients travelling all over the world for business trips. The company has been operating since 2011 and thus a stable organization that is entering a growth phase. We are adding sales teams, building technology to support our client requirements which is where the Director is spending most of the working day.

Introduction to the role – As the company is focused on expansion the Company Director is often busy in strategic tasks. Hence a new role has been created to support the Director. We are looking for a well organized person that has a friendly approachable nature and willing to work in a highly dynamic environment.

Working Hours
08:00 to 18:00 GMT (Approx 15:00 to 01:00 Ph Time) – Mon to Fri
Option of availability during weekends for ad-hoc calls and co-ordination
This is a permanent full time role – no other work part time or full time is permitted along with this role
This is a full time role with a minimum commitment of 2 years. As it’s a new environment and a new position, it will take 2-3 months to completely get into the role thus please only apply if you are looking for a full time long term commitment

Job Requirements -

• As the company operates within the Travel Industry – basic knowledge of the industry is a pre-requisite. Please only apply if you have minimum of two years of experience in the hotel / travel industry
• Previous Personal Assistant / Executive Assistant experience is also mandatory
• Experience of working with multiple departments
• Strong leadership skills to co-ordinate and get tasks executed on time
• Must have stayed in one role for atleast 2 years
• Knowledge of CRM

A Typical Day
Ensure daily reports are created by respective department heads and must be ready on time to present to the Director
Support the Director to organize day to day activities
Proactively plan diary of the Director
Liaise with different departments to ensure their tasks are complete
Follow up with Sales teams on their DSR and ensure following days activities are created
Ensure CRM is up to date
Support Operations team in administrative tasks – like VIP presentations, create vouchers and Operations Co-ordination
Ensure task management is being maintained
Liaise with projects and ensure relevant members are updating their part of the project

Additional Skills

• Knowledge of AI tools
• Basic marketing skills predominantly in digital channels
• Previous experience of working on a CRM
• Comfortable with Microsoft Excel
• Good with Numbers