Content/ Admin Assistant

About Us

We are a Singapore-based makeup and creative agency working across luxury beauty, fashion, commercial productions, celebrity, and bridal projects. We are looking for a reliable and detail-oriented Administrative Assistant to support the daily operations of the business.

Job Responsibilities

Your responsibilities may include:

• Managing calendars and scheduling appointments
• Organising email s and responding to general enquiries
• Preparing quotations, invoices and receipts
• Following up on client payments
• Updating spreadsheets and company records
• Assisting with project administration and production planning
• Maintaining client databases and contact lists
• Coordinating bookings with clients, assistants and freelancers
• Preparing call sheets and basic project documents
• Organising Google Drive folders and digital files
• Researching products, suppliers or travel arrangements when required
• Assisting with simple social media administrative tasks (upload scheduling, organising content, captions provided)
• Performing other administrative duties as assigned

• Assist with content planning by maintaining the content calendar, researching trends, organising campaign ideas, and ensuring content is scheduled according to the marketing plan.

Requirements

• Excellent written and spoken English
• Strong organisational and time management skills
• High attention to detail
• Honest, trustworthy and able to handle confidential information
• Able to work independently with minimal supervision
• Fast learner with a positive attitude
• Stable internet connection and personal computer/laptop
• Comfortable using Google Workspace (Gmail, Drive, Docs, Sheets)
• Experience with Microsoft Office is a plus
• Experience supporting creative businesses is an advantage but not required

Ideal Candidate

We’re looking for someone who:

• Enjoys organising systems and solving administrative problems
• Communicates professionally
• Is proactive rather than waiting to be instructed
• Can prioritise tasks and meet deadlines
• Wants to grow with a long-term team