Real Estate Operations & AI Virtual Assistant (GoHighLevel | CRM | Admin)

About Us

We are a fast-growing Canadian real estate, marketing, and AI company based in Ontario.

We help real estate professionals, businesses, and investors operate more efficiently using automation, AI, marketing systems, and exceptional customer service.

We are looking for someone who wants a long-term career—not just another freelance job.

If you're organized, love learning new software, enjoy solving problems, and want to become an important part of a growing company, we'd love to meet you.

Your Responsibilities
Ontario Real Estate Administration
Prepare listing paperwork
Prepare buyer paperwork
Organize transaction files
Review documents for completeness
Upload documents to brokerage systems
Coordinate signatures
Track deal progress
Maintain transaction checklists
Schedule appointments
Calendar management
Follow up with clients
Coordinate inspections
Coordinate lawyers and mortgage brokers
Maintain CRM records
CRM & GoHighLevel (GHL)
Update CRM
Import contacts
Build pipelines
Organize opportunities
Send campaigns
Create workflows
Manage automations
Create forms
Create landing pages
Update calendars
Manage conversations
Document SOPs
Ethospace CRM
Update client records
Maintain pipelines
Organize leads
Enter notes
Update opportunities
Quality check data
Keep records clean
AI & Marketing Support
ChatGPT
Canva
Google Workspace
Social media scheduling

Email formatting
Website updates
Research competitors
Write first drafts
Organize marketing assets
Research Projects

Examples include:

Build lists of Ontario businesses
Research commercial properties
Research business owners
Build prospect databases
Find contact information
Market research
Competitive analysis
General Executive Assistance
Inbox management
Calendar management
Meeting preparation
SOP documentation
File organization
Task tracking
Follow-up reminders
Data entry
Miscellaneous administrative support
Skills We Are Looking For
Excellent English
Extremely organized
High attention to detail
Fast learner
Reliable internet
Strong computer skills
Positive attitude
Self-starter
Comfortable learning AI tools
Excellent written communication
Bonus Skills

Not required but a huge advantage:

GoHighLevel
Real Estate experience
Ontario Real Estate experience
Transaction Coordination
Canva
ChatGPT
Google Sheets
Google Docs
Zapier
Make.com
ClickUp
Notion
WordPress
Basic HTML
Social Media

Email Marketing
We Value People Who
Take ownership
Love solving problems
Learn quickly
Think ahead
Communicate proactively
Can follow systems
Can improve systems
Want long-term employment
What Success Looks Like

Within your first 90 days you should be able to:

Manage our CRM independently
Prepare real estate paperwork accurately
Keep our pipelines updated
Complete administrative tasks without constant supervision
Help improve our systems
Become a trusted member of our operations team
Application Instructions

To be considered:

Start your application with the words:

"Ready to Build."

Tell us:
Why you're interested
Your favorite software
Your experience with GoHighLevel
Your experience with CRMs
Your experience with AI
Your experience with real estate
A Loom video (2–3 minutes) introducing yourself is a huge plus.
Top 3 Skills to Select
GoHighLevel
Virtual Assistant
Real Estate
Three screening questions
Describe your experience with GoHighLevel, CRMs, or other automation platforms. What have you built or managed?
Imagine a Realtor sends you a signed Agreement of Purchase and Sale with missing initials on two pages. Walk us through exactly what you would do.
You're given a spreadsheet of 500 Ontario businesses. Explain how you would clean the data, verify contact information, organize it, and import it into a CRM while minimizing errors.