Executive Virtual Assistant

Executive Virtual Assistant
Executionist Firm | Part time, remote | 2+ years of virtual assistant experience

Executionist Firm is growing across several brands at once, and the founder needs someone she can hand real ownership to. This role is for a sharp, dependable Executive Virtual Assistant who can run phone calls, keep the back end organized, and manage day to day admin so nothing slips through the cracks.

ABOUT EXECUTIONIST FIRM
Executionist Firm is a brand consulting and business coaching company built around one message: be the CEO of your life. Under that umbrella sit several active brands, including The Purpose Room (live events and community), The Purpose Circle (a paid membership community hosted on Skool), Resilient Woman Foundation (our nonprofit arm), Resilient Housing, and Helpful Hands. We help people build a life they love through purpose, faith, personal development, and strategic execution.

ABOUT THE ROLE
You will work directly with the founder as her Executive Virtual Assistant, supporting multiple businesses at once. You will be the person she trusts to make calls on her behalf, keep every calendar and inbox running smoothly, manage the Skool community, and handle recurring data entry and admin work without needing to be asked twice.

WHAT YOU'LL DO

• Make outbound phone calls to hospitals, agencies, vendors, and partners on the founder's behalf, and handle basic follow up
• Manage the Google Calendar, scheduling and confirming meetings, calls, and event logistics
• Provide day to day customer support and respond to member and customer questions across the businesses
• Moderate and support The Purpose Circle community on Skool, including posting updates and welcoming new members
• Handle data entry and recordkeeping across all businesses, keeping spreadsheets, forms, and files accurate and current
• Build and edit simple graphics in Canva for social posts, event materials, and digital products
• Make small content and text updates to the Wix website as needed
• Draft and organize email s, documents, and other administrative materials in Google Workspace

WHAT WE'RE LOOKING FOR

Required

• At least 2 years of experience as a virtual assistant, executive assistant, or similar administrative role
• Excellent spoken and written English, with a clear, professional phone manner for calling hospitals and agencies
• Comfortable making and taking phone calls as a regular part of the job
• Strong working knowledge of Google Workspace, especially Gmail, Google Calendar, Docs, and Sheets
• Familiarity with Canva and Wix
• Reliable internet connection, a quiet space for calls, and availability during agreed part time hours
• Highly organized, detail oriented, and comfortable managing tasks across several businesses at once

Preferred

• Experience with Skool or other online community platforms
• Experience supporting a coaching, membership, or nonprofit business
• Prior experience calling insurance companies, hospitals, or medical offices

SCHEDULE AND COMPENSATION
This is a part time role paying $4 to $6 per hour, based on experience. Specific hours will be discussed with qualified candidates.

HOW TO APPLY
To apply, submit your resume along with a short voice recording (2 minutes) introducing yourself, describing your relevant experience, and explaining why you're a good fit for this role. Applications without a voice recording will not be considered.