UK Property Management & Bookkeeping VA

We are looking for a sharp, organised and reliable Virtual Assistant with proven UK Lettings experience to support our growing property portfolio.

This role is not suitable for general Virtual Assistants. We are specifically looking for someone who has previously worked within the UK Lettings or Property Management industry, has practical Xero bookkeeping experience, and is confident in using AI tools to improve productivity.

If you meet these requirements, we'd love to hear from you.

The Role

You will be the first point of contact for our daily operations, acting as the primary liaison for tenants and contractors while supporting bookkeeping and administrative tasks.
Your goal is to ensure the smooth running of our properties while maintaining high standards of communication, organisation, and documentation.
Hours: 20 hours per week (Monday–Saturday)
Pay: £4.00 per hour
Timezone: Must be available during UK Business Hours (GMT/BST).
Location: 100% Remote.

Key Responsibilities
Property Management
Handle tenant and contractor enquiries via email , phone and messaging platforms.
Coordinate maintenance and repairs.
Manage tenancy records, compliance documents and property files.
Support move-ins, move-outs and general property administration.
Bookkeeping
Process invoices and receipts.
Reconcile bank transactions in Xero.
Maintain accurate financial records.
Experience using Hubdoc is an advantage.
Administration
Maintain organised records using Google Workspace.
Assist with general administrative tasks.
AI & Process Improvement
Use AI tools such as ChatGPT or Gemini as part of your daily workflow.
Help improve processes, documentation and SOPs.
Identify opportunities to automate repetitive administrative tasks.

Essential Requirements
To be considered, you must have:
? Previous experience working in UK Lettings or UK Property Management
? Knowledge of the Renter’s Rights Act
? Practical experience using Xero
? Xero Advisor Certification (please provide a copy with your application) (Preferred)
? Experience using AI tools (e.g. ChatGPT, Gemini) to improve productivity and workflow efficiency
? Excellent written and spoken English
? Strong Google Workspace skills (Docs, Sheets & Drive)
? Highly organised, proactive and able to work independently

Applications must have UK Lettings experience or Xero certification.

Why Work With Us?
We value clear communication, reliability and long-term working relationships. You'll be trusted to take ownership of your work while helping us improve the way we manage our business.

How to Apply
If you meet the requirements above, please complete our application form below.
Only shortlisted applicants who meet the essential requirements will be contacted.
Application Form:
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