Virtual Assistant / Operations Manager (Remote)

About the Role

I'm an entrepreneur building multiple projects across B2B services, photography, travel ventures, investments, and personal development. I'm looking for a highly organized, proactive, and resourceful Executive Assistant / Operations Manager who can help me stay focused, accountable, and operating at a high level.

This is not a typical virtual assistant role.

You will act as my right-hand person, helping manage business operations, projects, schedules, communication, systems, and execution across multiple areas of my life and business.

The ideal candidate is extremely organized, detail-oriented, technologically competent, proactive, and capable of solving problems independently.

Key Responsibilities
Executive Assistant Duties
Manage calendar, appointments, meetings, and scheduling
Coordinate calls, follow-ups, reminders, and deadlines
Organize email inboxes and communications
Create daily, weekly, and monthly action plans
Keep projects and priorities organized
Prepare reports, summaries, and documentation
Maintain files, databases, SOPs, and records
Assist with research and decision support
Accountability & Productivity Management
Daily accountability check-ins
Track goals, habits, KPIs, and project milestones
Ensure priorities are completed on schedule
Follow up on incomplete tasks
Help maintain focus and execution discipline
Prepare weekly planning sessions
Create systems to improve productivity and organization
Business Operations
Assist in managing day-to-day business operations
Coordinate projects and ensure deadlines are met
Build and maintain operating procedures
Track key business metrics
Manage CRM systems and client records
Coordinate with contractors, freelancers, and tea ---------- mbers
Organize workflows and improve efficiency
B2B Sales Support
Research and identify potential clients
Build prospect databases and lead lists
Maintain CRM records
Assist with client follow-ups
Schedule sales calls and appointments
Organize sales pipelines
Track outreach activity and performance metrics
Prepare reports and summaries

Note: This role supports sales processes and client communication but is not primarily a cold-calling role.

Marketing & Outreach Support
Manage outreach tracking systems
Assist with social media administration
Coordinate photography and content-related opportunities
Research events, networking opportunities, and partnerships
Assist with basic outreach campaigns and follow-up processes
Travel & Lifestyle Administration
Research travel destinations
Compare accommodation and flight options
Create travel itineraries
Manage bookings and reservations
Organize travel documents and schedules
Coordinate logistics across multiple countries and projects
Research & Special Projects
Conduct business, market, competitor, and investment research
Research software, tools, service providers, and opportunities
Compile findings into actionable reports
Assist with launching and managing new projects
Requirements
Essential
Excellent written and spoken English
Exceptional organizational ability
Strong attention to detail
High level of personal accountability
Ability to work independently
Strong problem-solving skills
Comfortable using AI tools such as ChatGPT
Strong internet research skills
Experience with Google Workspace
Experience with project management software
Reliable internet connection
Preferred
Executive Assistant experience
Operations management experience
Project management experience
CRM experience
B2B sales support experience
Experience supporting founders or entrepreneurs
Familiarity with automation tools
Familiarity with Notion, ClickUp, Asana, HubSpot, or similar platforms
Personality Traits

You are:

Highly proactive
Organized and systematic
Resourceful
Reliable
Professional
Calm under pressure
Comfortable taking ownership
Able to anticipate problems before they occur
Focused on solutions rather than excuses
Hours & Compensation
Remote position
Part-time to start
Opportunity to expand into a long-term full-time role
Flexible hours with some overlap required for communication
Please include your expected monthly compensation and availability in your application