Part-Time Admin / Transaction Coordinator for Business Brokerage

About the Role

We are looking for a reliable and detail-oriented Admin / Transaction Coordinator to support our business brokerage operations. This person will help with posting business listings, organizing listing information, following up on checklist items, and making sure each business-for-sale file stays updated and moving forward.

This role is perfect for someone who is organized, responsive, comfortable with admin work, and able to follow a process without needing constant supervision.

Key Responsibilities

Post business-for-sale listings on approved platforms and marketplaces
Make sure listing information is accurate, complete, and professionally formatted
Upload photos, descriptions, financial summaries, and listing details when available
Follow up on missing seller documents, forms, photos, financials, and checklist items
Track each listing’s progress using internal checklists
Update the CRM or tracking sheet with completed tasks and next steps
Coordinate with the business broker, seller, and internal team as needed
Keep listing files organized and easy to access
Help prepare basic listing packets, intake forms, and supporting documents
Monitor listing status and remind the team when something is pending
Assist with buyer and seller admin tasks when needed
Communicate quickly through text, email , Slack, or other assigned tools

Requirements

Strong attention to detail
Good written English
Comfortable with admin tasks, checklists, and follow-ups
Able to work independently and follow instructions
Organized and consistent with updates
Experience with CRM systems, Google Drive, Google Sheets, or listing platforms is a plus
Experience in real estate, business brokerage, transaction coordination, or virtual assistant work is a plus
Must be responsive during assigned working hours
iPhone preferred for faster communication and smoother coordination

Ideal Candidate

The ideal candidate is someone who enjoys keeping things organized, does not let tasks fall through the cracks, and can help make sure every listing moves from intake to active posting smoothly. You do not need to be a licensed broker, but you must be willing to learn the business brokerage process and follow the checklist carefully.

Sample Tasks

Post a new business listing on the assigned marketplace
Check if the seller has submitted all required documents
Follow up with the seller for missing photos or financials
Update the listing checklist after each completed step
Organize files inside Google Drive
Notify the broker when a listing is ready for review
Make sure all listing links are saved and tracked properly

What We’re Looking For

We need someone dependable, detail-focused, and proactive. This role is not just about posting listings. It is about making sure the full listing process stays clean, organized, and on track.