Accounting Assistant-QuickBooks Data Entry

We are seeking a reliable and detail-oriented Virtual Accounting Assistant to support our bookkeeping and accounting operations. The primary responsibility of this role is entering, organizing, and maintaining financial information in QuickBooks Online.

The ideal candidate is comfortable working with financial records, follows established procedures, and can accurately process a high volume of transactions while protecting confidential company information.

Responsibilities
Enter bills, invoices, expenses, payments, deposits, and other transactions into QuickBooks Online.
Review transaction information for accuracy and completeness before entry.
Assign transactions to the appropriate customer, vendor, account, class, or category.
Match bank and credit card transactions to existing QuickBooks records.
Upload and attach receipts, invoices, bills, and supporting documentation.
Maintain accurate customer and vendor information.
Identify duplicate, missing, or inconsistent transactions and report discrepancies.
Assist with accounts payable and accounts receivable data entry.
Maintain organized electronic files and accounting records.
Prepare basic reports and spreadsheets as requested.
Follow company procedures and meet established deadlines.
Maintain strict confidentiality of financial, customer, and company information.
Qualifications
Previous experience with QuickBooks Online is preferred.
Experience with bookkeeping, accounting data entry, or administrative support.
Strong attention to detail and commitment to accuracy.
Basic understanding of invoices, bills, payments, expenses, and bank transactions.
Proficiency with Microsoft Excel or Google Sheets.
Strong organizational and time-management skills.
Ability to follow written instructions and established workflows.
Reliable internet connection and ability to work independently.
Strong written communication skills.
Preferred Qualifications
Experience supporting a freight brokerage, logistics company, or transportation business.
Familiarity with accounts payable and accounts receivable processes.
Experience reconciling or matching transactions between QuickBooks, bank records, and another business management system.