Finance & Admin Coordinator

Full-Time | Remote | Long-Term Opportunity with a Growing Australian Business

ABOUT THE OPPORTUNITY
Coastal Interiors Co is a family-owned construction and cabinetry business based in Perth, Western Australia.
We specialise in high-end commercial fit-outs, luxury retail spaces, office refurbishments, custom cabinetry and residential renovations. As our business continues to grow, we're investing in the right people and systems to build a business that's organised, efficient and positioned for long-term success.
We're looking for an experienced Finance & Administration Coordinator who enjoys bringing order to the details. Someone who takes pride in accurate bookkeeping, organised systems and helping a business run smoothly.
This is a long-term opportunity to become a trusted member of a small, supportive team where your work genuinely makes a difference.

WHY JOIN US?
You'll work directly with the business owners and become an important part of our growing team.
We value trust, initiative and open communication. We don't micromanage—we hire good people, support them and trust them to do their best work.
Because Perth and the Philippines share the same time zone, you'll work normal business hours alongside us, making collaboration simple.
We're looking for someone who wants a long-term opportunity. As your skills and responsibilities grow, there will be opportunities to take on more responsibility and continue growing with the business.

ABOUT THE ROLE
This is a full-time, long-term independent contractor position working exclusively with Coastal Interiors Co.
Your primary focus will be keeping our finance and administration organised, accurate and running efficiently. You'll maintain our Xero records, manage day-to-day administration and become the person we rely on to keep things running behind the scenes.
As you become established in the role, you'll assist with our transition to Buildern, help maintain our business systems, contribute to documenting standard operating procedures (SOPs) and support continuous improvements across the business.
This role is designed to grow over time. We'll support you as you learn our systems and gradually introduce new responsibilities as your confidence and experience develop.

KEY RESPONSIBILITIES

FINANCE:

• Maintain accurate bookkeeping in Xero
• Process supplier and customer invoices
• Reconcile bank accounts
• Manage supplier payments
• Assist with payroll administration
• Track project expenses and receipts

ADMINISTRATION:

• Manage our Director, Ryan's email inbox and calendar
• Organise digital files and business documentation
• Maintain accurate business records
• Communicate with suppliers when required
• Provide general administrative support
• Business Systems

As you settle into the role, you'll also:

• Assist with our transition to Buildern
• Maintain project information within Buildern
• Help document Standard Operating Procedures (SOPs)
• Suggest practical improvements that make our business more organised and efficient
• What Success Looks Like

After Your First Month:

• Our bookkeeping is organised and moving in the right direction.
• Ryan's inbox and calendar are under control.
• You understand how our business operates and are becoming a reliable part of the team.

After Three Months:

• Our accounts are accurate and up to date.
• Our administration is organised and running smoothly.
• You're confidently managing your core responsibilities with minimal supervision.

After Twelve Months:

• You're a trusted member of our team.
• Our finance and administration systems are reliable and well organised.
• You're contributing ideas that help improve the way we work.
• What We're Looking For

Essential:

• At least 5 years' bookkeeping or finance administration experience
• Australian bookkeeping or payroll experience
• Strong Xero experience
• Excellent organisational and time management skills
• High attention to detail
• Excellent written English
• Confidence using Microsoft 365, Excel and cloud-based software
• Previous experience working remotely

Highly Regarded:

• Construction, trades or small business experience
• Experience supporting business owners directly

The Right Person Will Be:

• Reliable and trustworthy
• Organised and proactive
• Comfortable working independently
• Curious and eager to learn
• Respectful, approachable and easy to work with
• Someone who genuinely cares about doing quality work

What We Offer:

• USD $900–$1,300 per month, depending on experience
• Annual salary reviews
• Software subscriptions provided
• Long-term stability with one growing business
• Direct access to the business owners
• A supportive and respectful team environment
• Opportunities to grow into a broader operations role over time

As this is an independent contractor position, paid leave is not included and public holidays will follow your local calendar.

A Note About This Role:
We're looking for someone who wants to become a genuine part of our team.
Because this is a full-time position, we ask that your working hours are dedicated exclusively to Coastal Interiors Co. We're looking for someone who wants to build a long-term working relationship with one business rather than dividing their time between multiple clients during business hours.

RECRUITMENT PROCESS
Shortlisted applicants will complete:

• One online interview
• A practical assessment based on real finance and administration tasks
• Reference checks

HOW TO APPLY
Please submit:

• Your resume
• A personalised cover letter
• A short video introduction (2–3 minutes)

In your cover letter, please answer the following questions:
1. Why do you want to work with a small Australian family-owned business?
2. Tell us about a time you improved a process or solved a problem without being asked.
3. What do you enjoy most about finance and administration?
4. Why does this opportunity interest you over other remote roles?
To show you've read the entire advertisement, please include the words "Coastal Growth" at the beginning of your cover letter.

We're not just looking for someone to manage our bookkeeping. We're looking for someone who wants to become a trusted part of our business, take pride in their work and grow alongside us for years to come.