Virtual Assistant

We are seeking a highly organized, proactive, and detail-oriented Virtual Assistant to support a busy entrepreneur, speaker, author, and mental health practice owner. This role supports both professional operations and select personal responsibilities to help create greater efficiency, organization, and flow across multiple areas of business and life.

This is an ideal role for someone who thrives behind the scenes, anticipates needs before being asked, communicates professionally, and genuinely enjoys helping high-capacity leaders stay organized and focused.

About the Role:
This position will support the day-to-day operations of multiple businesses and projects, including a growing mental health practice, speaking engagements, podcast management, content coordination, events, scheduling, and personal organization. The ideal candidate is resourceful, dependable, calm under pressure, and able to manage multiple moving pieces with professionalism and discretion.

Key Responsibilities:

• Calendar management and appointment coordination
• Managing email organization and follow-up tasks
• Assisting with travel planning and itinerary coordination
• Supporting speaking engagements, podcast coordination, and event logistics
• Managing podcast scheduling, guest communication, and episode coordination
• Editing podcast episodes and preparing content for publishing
• Assisting with email marketing campaigns and audience communication
• Organizing documents, spreadsheets, and workflows
• Coordinating personal and professional scheduling needs
• Assisting with project management and operational tasks
• Researching vendors, events, opportunities, and resources
• Supporting social media coordination and light content organization
• Helping manage deadlines, reminders, and accountability tracking
• Communicating professionally with tea ---------- mbers, clients, and partners
• Assisting with occasional personal assistant tasks and lifestyle coordination

Qualifications:

• Previous experience as an Executive Assistant, Personal Assistant, Operations Assistant, or similar role
• Exceptional organizational and communication skills
• Strong attention to detail and follow-through
• Ability to multitask and prioritize effectively
• High level of professionalism, discretion, and confidentiality
• Comfortable working independently and taking initiative
• Tech-savvy and comfortable learning new systems and platforms
• Strong written English communication skills
• Ability to adapt in a fast-paced, evolving environment

Preferred Qualifications:

• Experience supporting entrepreneurs, executives, or business owners
• Experience with podcast editing platforms and scheduling tools
• Familiarity with email marketing platforms and content coordination
• Familiarity with Google Workspace, Canva, spreadsheets, scheduling systems, and project management tools
• Experience in healthcare, mental health, coaching, or service-based businesses is a plus
• Social media coordination or light marketing experience is helpful but not required

Position Details:

• Part-Time Remote Position
• 7AM CST-12PM CST, 20 hours per week, M-Th
• Flexible scheduling with some availability during daytime CST hours preferred
• Compensation based on experience

How to Apply:
Please submit the following:

1. Your updated resume
2. A brief cover letter sharing your relevant experience and why you feel you would be a strong fit for this role
3. A short video recording (1–2 minutes) introducing yourself and explaining why you are interested in this position
4. Examples of previous podcasts you have worked on or edited
5. Samples of social media posts, campaigns, or email marketing content you have created or managed

Please email all application materials to ----------
---------- with the subject line:
Application for Virtual Assistant Position