Assistant Property Manager (Direct Hire)

*KINDLY READ THE JOB DESCRIPTION & THE APPLICATION INSTRUCTIONS CAREFULLY.*

EJF is a property management company headquartered in Washington, DC. We are looking for 5 Assistant Property Managers for our growing team. A successful candidate will enjoy solving problems, is responsible, organized, detail oriented, and reliable.

Duties and Responsibilities:

• Support the Property Manager in day-to-day operations across a portfolio of community associations.
• Serve as a key point of contact for board members, vendors, and homeowners, providing prompt and professional communication via phone and email .
• Coordinate repair and maintenance projects, including sourcing vendor proposals, scheduling work, and ensuring timely completion.
• Create, update, and track work orders through completion in property management system (e.g. Vantaca and CINC).
• Respond to board member requests for documentation, reports, and general association information.
• Maintain organized digital filing systems for all association documents.
• Provide responsive assistance to homeowners regarding questions, concerns, and service needs.
• Support processing of insurance claims, certificates of insurance, and related documentation.
• Maintain accurate records of service contracts, including updates and renewals.
• Assist with preparing annual budgets and reviewing monthly financial statements.
• Review, approve, and process vendor invoices and association payables.
• Conduct invoice research and reconcile billing discrepancies as needed.
• Support audit preparation and respond to audit-related document requests.
• Ensure timely and accurate file and record management for each association.
• Perform other duties as assigned.

Qualifications:

• Experience in the property management or real estate industry is required.
• At least 1 year of experience in HOA and/or condominium management is required.
• At least 2 years of remote work experience, demonstrating strong organizational and communication skills in a virtual environment.
• Familiarity using property management software (Vantaca or CINC is a strong plus).
• Experience using Microsoft Office Suite (Excel, Outlook, Teams, etc.)
• Strong customer service experience.
• Strong ability to manage multiple priorities in a fast-paced, growth-oriented environment.

Working Hours: 9:00 am – 5:00 pm EST; Monday – Friday (US time zones)

Benefits: HMO and PTO after 90 days.

How to apply:
1. Please check out the company website before submitting an application: ---------- .
2. Send an email attachment with your updated resume in PDF format.
3. Please indicate that you're comfortable to start with $6 USD per hour.
4. Please send a link to your video recording introducing yourself & your relevant experience based on the job description, and include your OnlineJobs.PH profile link.

Kindly send your application to ---------- and ---------- the subject line, kindly indicate the position Assistant Property Manager - your name.

*Applicants who will apply through onlinejobs.ph will not be considered.
*Shortlisted applicants will be contacted by email for interview scheduling.
Looking forward to working with you!