Part-Time Plumbing Administrative Assistant

Part-Time Plumbing Administrative Assistant

We are a growing plumbing company in Ontario, Canada, looking for a reliable and organized virtual assistant from the Philippines.

This position will start at approximately 2–3 hours per day and may increase to more hours or full-time as you learn the business and take on more responsibility.

Main Responsibilities

• Update customer, lead, and job-tracking sheets
• Enter and update leads in our CRM
• Track lead status, follow-ups, booked jobs, estimates, and payments
• Enter appointments into Google Calendar
• Prepare work orders and job information for plumbers
• Collect job notes, photos, receipts, and material details
• Prepare invoices, estimates, and service reports
• Record payments and track unpaid invoices
• Enter receipts and business expenses
• Organize customer and company files
• Prepare daily follow-up lists for the owner
• Help manage the schedules of up to five plumbers after training

Requirements

• Strong written and spoken English
• Excellent attention to detail
• Experience with Google Sheets, Docs, Gmail, and Calendar
• Experience using a CRM or customer-management system
• Reliable internet and computer
• Ability to work independently
• Honest, organized, and dependable
• Comfortable working some hours during Ontario business hours

Preferred Experience

Experience in any of the following will be a strong advantage:

• Sales or customer follow-up
• Lead management
• CRM management
• Appointment setting
• Customer service
• Bookkeeping or invoicing
• Dispatching or scheduling
• Construction, plumbing, HVAC, electrical, or home-service companies

Applicants with strong sales experience may receive more responsibilities, more working hours, and future opportunities to help with customer follow-up, lead conversion, and appointment booking.

Training will be provided. Plumbing experience is not required.

Work and Compensation

• Starting hours: 2–3 hours per day
• Long-term position
• Hours and pay may increase based on performance, reliability, sales ability, and responsibilities
• Starting pay: [INSERT RATE]

How to Apply

Please send:

1. A short introduction
2. Your relevant administrative, CRM, or sales experience
3. The CRM systems you have used
4. Your available working hours
5. Your expected salary
6. Your internet speed
7. A one-minute voice recording

To apply, use exactly 5 AP points and begin your application with the words “PEAKFLOW ASSISTANT.” Applications that do not follow these instructions may not be considered.