administrative Assistant

Any applicant that does not read the full listing and follow directions will not be considered for the role

Divine Garages is a growing luxury and mid-luxury rental car business based in the U.S., serving both gig workers and traditional renters. We’re looking for a skilled and proactive Virtual Executive & Personal Assistant to help with daily operations and directly support the CEO.
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Duties & Responsibilities
Business Operations

• Respond to rental inquiries and leads
• Screen and vet potential renters (background checks, document verification)
• Walk clients through booking process and upsell long-term rentals or add-ons
• Handle contracts, NDAs, waivers (e-sign tools)
• Monitor GPS/telematics systems and submit weekly location reports
• Send out payment invoices
• Request client feedback and organize reviews

Executive/Personal Assistance

• Schedule CEO meetings, calls, and calendar tasks
• Manage inbox and prepare agendas or meeting summaries
• Support CEO with administrative or personal tasks
• Maintain confidentiality at all times

Daily Accountability

• Submit mid-shift progress updates
• Submit end-of-shift reports summarizing tasks completed and pending items

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Required Skills & Experience

• Minimum 2 years experience as a Virtual Assistant or Executive Assistant
• Customer service experience
• Reliable home setup (quiet space, strong internet, working headset & webcam)
• Strong English skills (verbal & written)
• Proficient with Google Workspace (Docs, Sheets, Gmail, Calendar, Drive)
• Comfortable with calendar and inbox management
• Basic experience using CRM systems
• Familiarity with tools like DocuSign, Zoom, and Trello/ClickUp is a bonus

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Soft Skills Needed

• Proactive and solution-oriented
• Highly detail-oriented
• Discreet, trustworthy, and reliable
• Adaptable and open to feedback
• Organized and able to manage time independently

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Compensation & Growth

• Starting Pay: $3.00/hour
• Growth Potential: Up to $10/hour (based on performance and added responsibility)
• Part-Time to start, with potential for more hours and responsibilities

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How to Apply
Step 1: Send your updated resume
Step 2: Include a 1–2 minute video of yourself explaining:
“Why do you think you're the best fit for Divine Garages