Operations Coordinator for US Building Maintenance Company (Part-Time Night Shift, Path to Full-Time)

A growing US commercial building maintenance company is hiring an Operations Coordinator to support its Operations Manager and field teams. You will be the person who keeps daily operations running: scheduling work, following up on open tasks, talking to clients, and keeping systems clean and up to date.

This is a long-term role with a stable US client.
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WHAT YOU WILL DO

Support the Operations Manager and field supervisors with daily operational activities
Coordinate communication between clients, subcontractors, vendors, and office staff
Track outstanding tasks and follow up until they are completed
Schedule work orders, recurring services, inspections, and special projects
Answer customer service calls and email s, document concerns, and help resolve them
Maintain spreadsheets, reports, and records in the company's software (CleanGuru, training provided)
Review subcontractor invoices for accuracy and follow up on discrepancies
Assist with proposals, bid documentation, and vendor coordination
Create and schedule about 2 social media posts per week
WHAT WE ARE LOOKING FOR

Fluent spoken and written English (you will be making calls to US clients)
Spanish is a big plus, even basic conversational level. Tell us your level when you apply
3-5 years of office administration, operations coordination, or similar experience
Proficient in Microsoft Office (Outlook, Word, Excel)
Experience with CRM, scheduling software, or operational databases preferred
Extremely organized, detail-oriented, and able to track many priorities at once
Proven you can work a graveyard shift consistently. Tell us about your night-shift experience when you apply
Reliable computer, backup internet, and quiet workspace for calls

HOW TO APPLY
Apply through this form: ----------

Applications that mention their English level, Spanish level (if any), and night-shift experience will be prioritized.