Accountant - full charge bookkeepr

candidate must be able to lead on camera video meetings for work related meetings

Part-Time Bookkeeper

Provider MDM LLC is seeking an experienced, highly organized Part-Time Bookkeeper to manage routine invoicing, contractor payments, accounts payable coordination, financial reporting support, and cash flow projections.

This role is best suited for someone who is self-managed, detail-oriented, dependable, and able to stay ahead of recurring financial deadlines without frequent instruction.

Key Responsibilities

• Prepare and issue fewer than 24 client invoices each month
• Maintain accurate invoice records and track payment status
• Coordinate payments for 1099 contractors every two weeks
• Confirm contractor hours, approved payment amounts, and payment schedules
• Maintain contractor payment records for year-end reporting
• Track accounts payable and upcoming due dates
• Schedule monthly accounts payable review meetings before payments are due
• Prepare organized monthly financial summaries for leadership review
• Stay ahead of quarterly submission deadlines for the company’s CPA firm
• Organize and provide requested bookkeeping records to the CPA
• Categorize income and expenses accurately
• Reconcile bank, payment, invoice, and contractor records
• Identify missing documentation, duplicate transactions, or discrepancies
• Maintain income and expense projections
• Prepare basic cash flow forecasts based on known receivables, expenses, and contractor obligations
• Maintain clear and organized digital financial records

Required Experience

• At least 5 years of professional bookkeeping experience
• Experience supporting a United States-based business
• Experience managing client invoicing and accounts receivable
• Experience coordinating payments for 1099 independent contractors
• Experience with accounts payable, reconciliations, and financial recordkeeping
• Experience preparing documentation for a CPA or tax firm
• Strong understanding of monthly, quarterly, and year-end bookkeeping cycles
• Advanced attention to detail and reconciliation accuracy
• Strong written and spoken English

Technology Requirements

The bookkeeper must be able to use the following tools independently and without step-by-step instruction:

• Microsoft Teams
• Microsoft Outlook
• Microsoft Excel
• Microsoft Word
• Microsoft OneDrive
• Microsoft SharePoint
• Other Microsoft 365 applications

Experience with QuickBooks Online or a similar accounting platform is strongly preferred.

Work Style Requirements

The selected candidate must be:

• Self-managed and able to work independently
• Proactive about deadlines and recurring payment cycles
• Comfortable creating and maintaining their own task schedule
• Able to identify issues before they become urgent
• Highly organized and consistent
• Careful with confidential financial information
• Comfortable asking focused questions when documentation is incomplete
• Able to provide clear status updates without requiring repeated follow-up

Schedule

• Part-time remote position
• Work hours may vary based on invoicing, contractor payment, and reporting cycles
• Must maintain sufficient availability around biweekly contractor payments, monthly accounts payable reviews, and quarterly CPA submissions
• Must be available for scheduled meetings during agreed-upon United States business hours

Performance Expectations

The bookkeeper will be expected to:

• Issue invoices accurately and on schedule
• Prepare contractor payments before each biweekly deadline
• Keep accounts payable reviews ahead of due dates
• Deliver complete and organized quarterly records to the CPA firm
• Maintain current income, expense, and cash flow projections
• Resolve or clearly document reconciliation discrepancies
• Keep leadership informed of upcoming obligations, missing records, and potential cash flow concerns

To Apply

Please submit:

• Your résumé
• Your total years of bookkeeping experience
• The accounting systems you have used
• Your experience supporting United States-based companies
• Your experience managing 1099 contractor payments
• Your current availability
• Your desired hourly rate
• A brief example of how you stay ahead of recurring bookkeeping deadlines