Xero Bookkeeper & Payroll Officer (Australian NDIS Business)

About Embodied Support Collective
Embodied Support Collective is a boutique NDIS provider dedicated to supporting people living with psychosocial disability and mental health challenges to live meaningful, connected and fulfilling lives. We believe that exceptional support begins behind the scenes just as much as it does in front of participants. Every invoice processed, payroll completed and financial record maintained contributes to our ability to provide high-quality, person-centred support. We're building a business that values people, continuous improvement and doing things exceptionally well—and we're looking for someone who shares those values.

About the Role
As our Bookkeeper, you'll play an important role in ensuring the financial operations of Embodied Support Collective run smoothly and accurately. Working closely with our Operations Manager and Directors, you'll be responsible for maintaining accurate financial records, processing payroll and supporting the financial health of the business. We're looking for someone who enjoys creating order, loves working with numbers and takes pride in accuracy and efficiency.

Key Responsibilities
Your responsibilities may include:
Payroll
Process weekly payroll accurately and on time.
Ensure correct SCHADS Award classifications and pay rates are applied.
Process superannuation.
Maintain employee payroll records.
Xero Bookkeeping
Reconcile bank accounts.
Code and reconcile business transactions.
Process supplier invoices and payments.
Maintain accurate financial records.
Manage accounts payable and accounts receivable.
Monitor outstanding invoices.
Financial Administration
Prepare monthly financial reports.
Assist with BAS preparation by maintaining accurate records for the accountant.
Liaise with our accountant as required.
Monitor cash flow and highlight any issues.
Assist with budgeting information where required.
Continuous Improvement
Recommend improvements to financial systems and processes.
Ensure documentation is organised and up to date.
Support automation and efficiencies between Xero and Astalty where possible.
Who We're Looking For

We're looking for someone who:
Enjoys working independently.
Has exceptional attention to detail.
Is organised and proactive.
Communicates clearly and professionally.
Takes ownership of their work.
Loves creating efficient systems.
Values integrity, accuracy and continuous improvement.
Is comfortable working remotely.
Enjoys being part of a collaborative team.
Essential Requirements
Experience using Xero.
Experience processing payroll.
Strong bookkeeping knowledge.
Excellent organisational skills.
High level of accuracy and attention to detail.
Reliable internet connection.
Excellent written and spoken English.
Ability to maintain confidentiality.
Ability to work independently and meet deadlines.

Highly Desirable
Experience with:
Australian bookkeeping.
SCHADS Award payroll.
NDIS businesses.
Superannuation processing.
BAS preparation.
Receipt management software (e.g. Hubdoc or Dext).
Workflow automation.
Astalty (or willingness to learn).
What We Offer
Flexible remote work.
Long-term opportunity with a growing organisation.
Supportive leadership.
Clear systems and processes.
Opportunities to contribute ideas and improvements.
A positive and collaborative team culture.
The opportunity to grow with the business.

About Our Team
At Embodied Support Collective, we believe that every team member contributes to creating exceptional participant experiences. You'll work alongside a passionate team who genuinely care about supporting one another, celebrating wins and continuously improving the way we work.

We value:
Compassion
Integrity
Authenticity
Respect
Collaboration
Reliability
Curiosity
Growth
Excellence

Why Join Embodied Support Collective?
We're not just looking for someone to "do the books."
We're looking for someone who wants to become part of a purpose-driven organisation where their work has a real impact. As we grow, you'll have the opportunity to help shape our financial systems, contribute to business improvements and grow alongside us. If you enjoy creating order, solving problems and being part of a values-led organisation, we'd love to hear from you.

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