Recruitment & Operations Virtual Assistant (Labour Hire & Recruitment) – Full Time | Long-Term

We are an Australian labour hire and recruitment company based in Melbourne, Australia, looking for a highly organised Recruitment & Operations Virtual Assistant to become a long-term member of our team.

This is not a simple data entry role. We are looking for someone who can eventually manage large parts of our recruitment process independently while maintaining excellent communication and attention to detail.

If you have experience supporting recruitment agencies, labour hire companies, HR departments, or staffing businesses, we’d love to hear from you.

Your Responsibilities

• Review and screen hundreds of job applications from Indeed, SEEK and other job boards.
• Shortlist quality candidates based on our recruitment criteria.
• Conduct phone interviews using our scripts.
• Verify candidate qualifications, licences and tickets.
• Collect and organise compliance documents.
• Perform reference checks.
• Maintain accurate candidate records within our recruitment software (FoundU CRM).
• Send interview invitations and follow-up email s.
• Book interviews and coordinate candidate availability.
• Contact candidates via phone, email and SMS.
• Keep our recruitment pipeline organised and up to date.
• Assist with general recruitment administration.
• Support our Australian recruitment consultants with day-to-day operations.
• Learn our recruitment processes and continuously improve them.

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Essential Requirements

? Excellent written and spoken English

? Previous Recruitment, HR or Virtual Assistant experience

? Strong organisational skills

? Excellent attention to detail

? Confident speaking with candidates over the phone

? Fast learner

? Reliable internet connection

? Quiet home office

? Professional attitude

? Able to work independently

? Strong Microsoft Office and Google Workspace skills

Highly Desirable

Experience with:

• Labour Hire
• Construction Recruitment
• Australian Recruitment Agencies
• FoundU
• Bullhorn
• JobAdder
• Vincere
• HubSpot CRM
• Indeed Employer
• SEEK Employer
• LinkedIn Recruiter

What Success Looks Like

Within your first few months you will be able to:

• Screen 100+ applications per day
• Conduct professional candidate phone interviews
• Keep our recruitment CRM fully organised
• Identify quality candidates with minimal supervision
• Manage recruitment administration independently
• Help our consultants fill positions faster

To Apply

Please answer the following questions:

1. Tell us about your recruitment or HR experience.
2. Have you worked with Australian companies before?
3. Have you worked for a labour hire or recruitment agency?
4. What recruitment software have you used?
5. How many candidates have you screened in a day?
6. Are you comfortable making phone calls to candidates?
7. Describe your home office setup.
8. What is your internet speed? (Please provide a screenshot.)
9. When can you start?
10. Why do you think you’d be a good fit for our company?
11. Please include the words “Relay Recruitment” at the beginning of your application so we know you’ve read the entire job advertisement.

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Hours

30 hours per week (Full Time)

Monday – Friday

Australian business hours (with some flexibility).