Executive Assistant (Finance & Operations)

We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level executive and operational support in a fast-paced remote work environment.

This is more than a traditional Executive Assistant role. We're looking for someone who is comfortable working with financial data, reports, spreadsheets, and executive-level administrative tasks. Every day is different, so flexibility, adaptability, and a willingness to learn are essential.

If you're someone who enjoys solving problems, staying organized, taking initiative, and helping operations run smoothly, we'd love to hear from you.

Responsibilities

As our Executive Assistant, you will:

• Perform accurate data entry and maintain spreadsheets.
• Assist with financial tracking, invoices, expense reports, and other finance-related administrative tasks.
• Prepare reports, presentations, and executive summaries.
• Manage calendars, appointments, and meetings.
• Maintain organized records, files, and documentation.
• Conduct online research and organize information.
• Coordinate with internal tea ---------- mbers, clients, and external partners.
• Follow up on tasks and help ensure projects stay on schedule.
• Assist with document preparation and business correspondence.
• Support operational and administrative projects as assigned.
• Perform additional executive support duties as needed.

Qualifications

We're looking for someone who has:

• Previous experience as an Executive Assistant, Virtual Assistant, Administrative Assistant, Operations Assistant, or a similar role.
• Experience supporting finance, accounting, bookkeeping, or administrative functions.
• Strong data entry accuracy and attention to detail.
• Excellent Microsoft Excel and Google Sheets skills.
• Excellent written and spoken English.
• Strong organizational and time management skills.
• Ability to work independently with minimal supervision.
• Strong problem-solving and critical thinking skills.
• Professionalism and the ability to handle confidential information.

Preferred Skills:

Experience in one or more of the following is an advantage:

• Executive support
• Finance administration
• Bookkeeping support
• Calendar management
• Microsoft Excel
• Google Sheets
• Data entry
• Report preparation
• Process improvement
• AI productivity tools (ChatGPT, Microsoft Copilot, etc.)

We're Looking For Someone Who Is:

• Highly organized
• Detail-oriented
• Dependable
• Adaptable and flexible
• Resourceful
• A fast learner
• Proactive
• Professional
• Able to prioritize multiple tasks
• Comfortable working in a dynamic, fast-paced environment

How to Apply:

To help us identify candidates who carefully read this posting, please begin your application with the phrase:

"Ready to make an impact."

Please include:

• Your updated resume
• A brief summary of your Executive Assistant experience
• Your finance or accounting-related experience
• Your earliest available start date

We look forward to hearing from you!