Virtual Executive Assistant

We're looking for a highly organized, self-directed Virtual Assistant (20 hours/week, Philippines-based) to handle a mix of administrative and operational tasks.

This position suits someone who thrives on an "update-first" approach — you take a goal, run with it, and keep us informed with regular progress updates, rather than needing step-by-step direction.

Outreach & Pipeline Management (Starting Focus)

Freelance & Mentorship Outreach

-Research and identify potential freelance UX clients
-Scout platforms and communities for private mentorship opportunities
-Keep detailed, organized outreach records

Conference & Speaking Opportunities

-Find relevant tech conferences, panels, and industry events
-Look into submission deadlines, contact info for organizers, and pitch/application requirements

Scheduling

-Coordinate interviews and networking calls
-Keep everything synced in Google Calendar to avoid overlaps

Using AI Tools

-Use tools like Claude or ChatGPT to summarize postings, organize data, and draft first-pass outreach messages
-No advanced AI experience needed — just comfort with basic prompting; training provided

Personal & Side-Business Support (Later Expansion)

Personal Errands & Planning

-Handle occasional personal tasks — finding and buying gifts, researching travel, planning events

Product/Apparel Sourcing

-Research and shortlist clothing manufacturers, printers, and fabric suppliers based on given specs

Digital Product Support

-Provide light admin help — checking links, researching software setups, and keeping documentation organized for product launches

What We're Looking For

Independent & proactive — comfortable taking a general instruction, asking the right questions upfront, and figuring out the rest on your own
Communicates without being asked — sends regular, structured updates without prompting
Highly detail-oriented — keeps trackers, spreadsheets, and dashboards clean and current
Professional writing style — clear, warm, articulate English for email s and outreach

Tools & Skills

Comfortable with Google Workspace (Gmail, Calendar, Drive, Sheets)
Familiar with tools like Notion, Airtable, or Asana for tracking projects
Willing to use AI tools (Claude/ChatGPT) to work faster

Bonus: open to eventually picking up basic Figma/design ops skills