Executive Operations & AI Coordinator

Join an innovative U.S.-based Business Growth & AI Consulting company. Work directly with the CEO to build multiple international brands while leveraging cutting-edge AI tools. This is an opportunity to grow into a leadership role as our company expands.

Position Description
Executive Operations & AI Coordinator
Company Vision
Consulting Suma (C+) is building an AI-powered Business Growth Operating System serving clients internationally. We are looking for a long-term tea ---------- mber who wants to grow with the company and eventually become a key leader in our operations.

Position Summary
Work directly with the CEO to keep operations running smoothly, manage communications, coordinate projects, leverage AI tools, and ensure every day is organized before the CEO starts work.

Key Responsibilities

• Manage the CEO's calendar, meetings, travel and daily priorities.
• Organize the next day's agenda and prepare daily briefing reports.
• Monitor team progress, deadlines and project status.
• Follow up with designers, developers and marketing staff.
• Organize ClickUp/Notion and maintain SOPs.
• Monitor Hubstaff or similar productivity tools.
• Manage the CEO's inbox and draft email responses.
• Respond to WhatsApp and customer inquiries after U.S. business hours.
• Escalate only high-priority issues.
• Use ChatGPT and other AI tools daily to summarize meetings, create documents, research, and improve workflows.
• Maintain Google Drive and company documentation.
• Continuously identify opportunities to automate repetitive tasks.

Required Skills

• Excellent written and spoken English.
• Highly organized and detail-oriented.
• Strong communication skills.
• Comfortable with AI tools (ChatGPT required; Claude, Perplexity a plus).
• Experience with Google Workspace.
• Experience with ClickUp, Notion, Slack or similar tools preferred.
• Canva experience preferred.
• Fast learner with a proactive attitude.

Ideal Candidate

• College graduate or final-year student.
• 1–3 years of professional experience preferred.
• Naturally curious about AI and technology.
• Positive, dependable and trustworthy.
• Thinks like an owner and enjoys solving problems.
• Looking for a long-term career with growth opportunities.

Compensation & Benefits

• Salary: USD $900/month.
• Full-time (40 hours/week).
• Quarterly performance bonus ($100–$300 based on results).
• AI learning budget.
• Paid vacation after first year.
• Annual salary review based on performance.
• Clear growth path:

Executive Operations & AI Coordinator ? Operations Manager ? Director of Operations.

Applicants should submit:
1. Resume.
2. Two-minute introduction video (Loom or similar).
3. A short written response describing how AI has improved their productivity.
4. Completion of a paid practical assessment if shortlisted.

Our Mission
We are not hiring someone to simply answer email s. We are building an international AI-powered consulting company and want someone who is excited to grow with us, take ownership, and help create world-class systems.