Executive Assistant (Growth Track to Chief of Staff)

IMPORTANT NOTE: We will only process applicants who will submit their RESUME and a link to their VOICE RECORDING via email to ---------- Please do not contact the CEO directly. Doing so will result in your application being automatically DISQUALIFIED.

Executive Assistant (Growth Track to Chief of Staff) Location: Philippines (Remote)

About Mirapath

Mirapath designs, procures, installs and manages the technology infrastructure of many large businesses around the globe. Fortune 500 and Silicon Valley 150 companies including Adobe, Cisco, Google, HP, LinkedIn, Tesla, and Twitter trust us for their data center needs. Founded in 2003, we are 100% Women Owned. We’ve earned many company recognitions, including Fast 100 Asian American Business (2017, 2018, 2025) and Silicon Valley Business Journal Fast Private (2018).

We are looking for a Highly organized, proactive, and intellectually curious Executive Assistant with exceptional judgment and a passion for helping executives operate at their highest level. Experienced in managing complex calendars, coordinating projects, and serving as a trusted partner to senior leadership.

Excels in fast-paced startup environments where priorities change quickly and no task is beneath them. Thrives on solving problems before they arise, improving systems, and becoming an indispensable extension of the executive team.

Looking for an opportunity to grow from Executive Assistant into a strategic Chief of Staff by taking on increasing responsibility in operations, project management, communication, and business execution.You will play an important role in supporting our teams while embodying Mirapath's core values: Relationships Matter, Commitment to Excellence, Results Driven, and Strive for Innovation and Knowledge.

This is a full-time, work-from-home position.

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Core Competencies Executive Support

Complex calendar management Travel planning and logistics Inbox management Meeting preparation Note taking and action tracking Document preparation Expense reporting Confidential information handling Operations

Process documentation Project coordination SOP creation Vendor management Cross-functional communication Event planning Research and analysis Dashboard maintenance Technology

Google Workspace Microsoft Office Slack Zoom/Teams Slack ChatGPT & AI productivity tools Canva premium CRM systems Professional Experience Executive Assistant - Supported multiple executives in a high-growth business while maintaining exceptional responsiveness and attention to detail.

Responsibilities

Managed calendars for multiple executives across different time zones Scheduled internal and external meetings Coordinated domestic and international travel Prepared agendas and executive briefing documents Took meeting notes and followed up on action items Prioritized competing requests with sound judgment Managed confidential documents and communications Coordinated leadership meetings and off-sites Maintained organized filing systems and documentation Served as the primary point of contact for executive communications Achievements

Improved executive scheduling efficiency through better calendar management Built systems that reduced administrative overhead Developed SOPs for recurring executive workflows Increased follow-through by tracking commitments and deadlines Project Coordinator / Operations Support Partnered with leadership on cross-functional initiatives.

Responsibilities

Coordinated projects across multiple departments Created project timelines Followed up with stakeholders Organized documentation Prepared executive presentations Conducted market and competitive research Managed special projects from planning through execution Leadership Potential Interested in growing beyond traditional administrative responsibilities by learning:

Business operations Strategic planning Financial planning OKR management Hiring coordination Executive communications Organizational design Change management Company planning Board preparation Chief of Staff responsibilities Ideal Personal Traits

Exceptional attention to detail Strong written and verbal English communication High emotional intelligence Extremely organized Calm under pressure Proactive problem solver Resourceful and adaptable Curious and eager to learn High integrity and discretion Comfortable giving upward feedback Bias toward action Ownership mindset Able to manage ambiguity Professional and polished Positive attitude with a service-oriented mindset Education Bachelor's degree preferred but not required. Candidates with demonstrated excellence and relevant experience are encouraged to apply regardless of formal education.

Benefits:

Additional leave Company events Health insurance Life insurance Pay raise Work from home

IMPORTANT NOTE: We will only process applicants who will submit their RESUME and a link to their VOICE RECORDING via email to ---------- Please do not contact the CEO directly. Doing so will result in your application being automatically DISQUALIFIED.