Executive Assistant (Growth Track to Chief of Staff)

IMPORTANT NOTE: We will only process applicants who will submit their RESUME and a link to their VOICE RECORDING via email to ---------- Please do not contact the CEO directly. Doing so will result in your application being automatically DISQUALIFIED.

Executive Assistant (Growth Track to Chief of Staff)
Location: Philippines (Remote)

About Mirapath

Mirapath designs, procures, installs and manages the technology infrastructure of many large businesses around the globe. Fortune 500 and Silicon Valley 150 companies including Adobe, Cisco, Google, HP, LinkedIn, Tesla, and Twitter trust us for their data center needs. Founded in 2003, we are 100% Women Owned. We’ve earned many company recognitions, including Fast 100 Asian American Business (2017, 2018, 2025) and Silicon Valley Business Journal Fast Private (2018).

We are looking for a Highly organized, proactive, and intellectually curious Executive Assistant with exceptional judgment and a passion for helping executives operate at their highest level. Experienced in managing complex calendars, coordinating projects, and serving as a trusted partner to senior leadership.

Excels in fast-paced startup environments where priorities change quickly and no task is beneath them. Thrives on solving problems before they arise, improving systems, and becoming an indispensable extension of the executive team.

Looking for an opportunity to grow from Executive Assistant into a strategic Chief of Staff by taking on increasing responsibility in operations, project management, communication, and business execution.You will play an important role in supporting our teams while embodying Mirapath's core values: Relationships Matter, Commitment to Excellence, Results Driven, and Strive for Innovation and Knowledge.

This is a full-time, work-from-home position.

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Core Competencies
Executive Support

Complex calendar management
Travel planning and logistics
Inbox management
Meeting preparation
Note taking and action tracking
Document preparation
Expense reporting
Confidential information handling
Operations

Process documentation
Project coordination
SOP creation
Vendor management
Cross-functional communication
Event planning
Research and analysis
Dashboard maintenance
Technology

Google Workspace
Microsoft Office
Slack
Zoom/Teams
Slack
ChatGPT & AI productivity tools
Canva premium
CRM systems
Professional Experience
Executive Assistant - Supported multiple executives in a high-growth business while maintaining exceptional responsiveness and attention to detail.

Responsibilities

Managed calendars for multiple executives across different time zones
Scheduled internal and external meetings
Coordinated domestic and international travel
Prepared agendas and executive briefing documents
Took meeting notes and followed up on action items
Prioritized competing requests with sound judgment
Managed confidential documents and communications
Coordinated leadership meetings and off-sites
Maintained organized filing systems and documentation
Served as the primary point of contact for executive communications
Achievements

Improved executive scheduling efficiency through better calendar management
Built systems that reduced administrative overhead
Developed SOPs for recurring executive workflows
Increased follow-through by tracking commitments and deadlines
Project Coordinator / Operations Support
Partnered with leadership on cross-functional initiatives.

Responsibilities

Coordinated projects across multiple departments
Created project timelines
Followed up with stakeholders
Organized documentation
Prepared executive presentations
Conducted market and competitive research
Managed special projects from planning through execution
Leadership Potential
Interested in growing beyond traditional administrative responsibilities by learning:

Business operations
Strategic planning
Financial planning
OKR management
Hiring coordination
Executive communications
Organizational design
Change management
Company planning
Board preparation
Chief of Staff responsibilities
Ideal Personal Traits

Exceptional attention to detail
Strong written and verbal English communication
High emotional intelligence
Extremely organized
Calm under pressure
Proactive problem solver
Resourceful and adaptable
Curious and eager to learn
High integrity and discretion
Comfortable giving upward feedback
Bias toward action
Ownership mindset
Able to manage ambiguity
Professional and polished
Positive attitude with a service-oriented mindset
Education
Bachelor's degree preferred but not required.
Candidates with demonstrated excellence and relevant experience are encouraged to apply regardless of formal education.

Benefits:

Additional leave
Company events
Health insurance
Life insurance
Pay raise
Work from home

IMPORTANT NOTE: We will only process applicants who will submit their RESUME and a link to their VOICE RECORDING via email to ---------- Please do not contact the CEO directly. Doing so will result in your application being automatically DISQUALIFIED.