ADMIN

Hours: 20 hours per week Rate: $5/hour Location: Remote About Us Malabute & Company CPAs is a fast-growing accounting firm specializing in real estate investors and business owners. We’re looking for a part-time Administrative Assistant to support our team by handling recurring administrative tasks. This role will help free up our accountants and managers to focus on higher-value activities. Key Responsibilities Client & Document Management

• Create, prepare, and organize engagement letters for clients.
• Organize and maintain client documents in Dropbox and our CRM.
• Import, tag, and categorize client uploads from Karbon (our project management system).
• Maintain accurate and up-to-date client contact lists and engagement trackers.

Communication & Scheduling

• Manage the manager’s calendar and email inbox, including scheduling calls and meetings.
• Follow up with clients via phone, email, and text to collect missing information or confirm updates.
• Support client communications by preparing short reports and documents as needed.

Admin Support for Accounting Team

• Notify preparers when client files are ready to start.

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• Track engagement status (Pending Info, Ready to Start, In Progress, Complete) and keep systems updated.
• Generate recurring reports (monthly and engagement-based).
• Assist with updating notes, tags, and reports in our CRM and task management systems.

Marketing & Research Support

• Assist with basic research tasks (e.g., finding new Facebook groups, gathering lead information).
• Light support for organizing content, scripts, and templates as directed.

What We’re Looking For

• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks with accuracy and meet deadlines.
• Clear and professional written communication.
• One to two years of relevant working experience is required.
• Experience preparing client engagement letters is strongly preferred.
• Must be able to handle sensitive client information with confidentiality and integrity.
• A valid National Police Clearance issued by the Republic of the Philippines National Police Commission is required prior to acceptance for this position.
• Experience with Dropbox, task management/CRM tools (Karbon a plus), and Google Workspace is preferred but not required (training provided).
• Self-motivated, reliable, and comfortable working independently.

Benefits

• Flexible, remote work (20 hours per week).
• Training provided on internal systems (Karbon, Dropbox, CRM).
• Opportunity to eventually grow into a full-time position.
• Be part of a fast-paced, entrepreneurial accounting firm with room for professional growth.

Having a mastery of the English language is a requirement, and will be tested prior to hiring.

You must apply with this link: ----------